Minutes 11-22-2021

Regular Meeting

                                                                                November 22, 2021

 

                The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday November 22, 2021.  Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. 

 

Council Members present at this meeting: Steve Owens, Wayne Budding, Sheryl Lenker, Keith Stanley and Ted Marolf.   

 

The agenda was presented for approval.  It was moved by Member Marolf seconded by Member Owens that the agenda be approved as presented.  The roll was called and the vote recorded as follows:

 

                Ayes: Owens, Budding, Stanley, Lenker and Marolf

                Nays: None                                           Motion Carried

 

The consent agenda was presented for approval. Items included were: Tax abatement for Kyle Marks and Adam Maurer, and minutes from 11/8/2021 meeting.  It was moved by Member Lenker seconded by Member Stanley that the consent agenda be approved as presented.  The roll was called and the vote recorded as follows:

 

                Ayes: Owens, Budding, Stanley, Lenker and Marolf

                Nays: None                                           Motion Carried

 

REPORTS:

 

                Becky Allgood, Wilton Economic Development Director reported that two of the houses closed and we will be receiving the checks this week.  The City of Wilton map is done and will be distributed throughout the city for the public. Becky introduced Sean Oshae and the completed report for the I80/Highway 38 corridor study.  This report is available on line and some copies will be printed for the Councils review.  A resolution will be presented at the next council meeting for approval. The council thanked him for the report and felt that it is a good thing to have a plan for future development.

 

                City Administrator Jeff Horne presented the Council with the add accepting applications for the position of a full-time city clerk.  Jeff would like to form a committee of three council members interested in being part of the interview process for seeking a new city employee.  

 

FORMAL MEETING:

RESOLUTION NO. 11222021A

 

A RESOLUTION AMENDING THE PERSONNEL

 POLICIES OF THE CITY OF WILTON

 

WHEREAS, the Council of the City of Wilton has previously adopted a Personnel Policies; and 

 

WHEREAS, in order to provide for certain changes, it is necessary to revise this manual. 

 

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WILTON, IOWA 

THAT: SECTION 13 RESIDENCY REQUIREMENT shall be as follows:

 

All regular full-time employees shall reside within a 30-mile radius of Wilton, Iowa. The employee within this radius must be able to respond to an emergency if the situation arises. A newly hired employee shall comply with this requirement within 90 days after their hire date. If an employee moves beyond the residency requirement boundaries, it shall be deemed that said employee has voluntarily resigned employment with the City of Wilton effective the last day of work prior to moving. (Noting that the Wilton Municipal Code states that the City Administrator must reside within the City limits of the City of Wilton) After due consideration, it was moved by Member Owens seconded by Member Budding that the same be adopted. The roll was called and the vote recorded as follows:

 

               Ayes:  Budding, Marolf, Owens, Stanley, and Lenker 

                              Nays: None                Motion Carried

 

The Mayor then declared said Resolution 11222021A adopted. 

               

RESOLUTION NO. 11222021B

 

RESOLUTION APPROVING THE CITY OF WILTON 2020 ANNUAL FINANCIAL REPORT

FOR FISCAL YEAR JULY 1ST 2019 THROUGH JUNE 30TH, 2021.

 

WHEREAS, in accordance with the requirements of the Iowa Department of Revenue & Finance and the State Auditor’s Office, and

 

WHEREAS, the City Council of the City of Wilton, Iowa has reviewed the report that included city expenditures, revenues, and funds transfers for periods July 1ST, 2020 through June 30TH, 2021, now therefore;

 

BE IT RESOLVED, the City Council of the City of Wilton does hereby approve the City of Wilton Annual Financial Report for Fiscal Year End, June 30, 2021.

 

After due consideration, it was moved by Member Stanley seconded by Member Marolf that the same be adopted. The roll was called and the vote recorded as follows:

 

               Ayes:  Budding, Marolf, Owens, Stanley, and Lenker 

                              Nays: None                Motion Carried

 

  The Mayor then declared said Resolution 11222021B adopted. 

 

RESOLUTION 11222021C

APPROVING THE SUBMISSION OF THE ANNUAL

URBAN RENEWAL REPORT FOR FISCAL YEAR 2021

 

BE IT RESOLVED by the Wilton City Council that the Fiscal Year 2021 Annual Urban Renewal Report is approved and directs the City Administrator to file with the Iowa Department of Management.

After due consideration, it was moved by Member Budding seconded by Member Lenker that the same be adopted. The roll was called and the vote recorded as follows:

 

               Ayes:  Budding, Marolf, Owens, Stanley, and Lenker 

                              Nays: None                Motion Carried

 

  The Mayor then declared said Resolution 11222021C adopted. 

 

RESOLUTION NO. 11222021D

 

OBLIGATING FUNDS FROM THE URBAN RENEWALTAX REVENUE FUND FOR APPROPRIATION

TO THE PAYMENT OF ANNUAL APPROPRIATION TAXINCREMENT FINANCED OBLIGATIONS

 WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR

 

WHEREAS, the City of Wilton, Iowa (the “City”) pursuant to and in strict compliance with all laws applicable to the City, and in particular the provisions of Chapter 403 of the Code of Iowa, has adopted an Urban Renewal Plan for the TIF Increment Urban Renewal Area (the “Urban Renewal Area”); and

 

WHEREAS, the Council has adopted an ordinance providing for the division of taxes levied on taxable property in the Urban Renewal Area pursuant to Section 403.19 of the Code of Iowa and establishing the fund referred to in that subsection may be irrevocably pledged by the City for the payment of the principal and interest on indebtedness incurred under the authority of Section 403.19 of the Code of Iowa to finance or refinance in whole or in part projects in the Urban Renewal Area; and

 

WHEREAS, the City has scheduled payments in the amount of $595,930 (the “Annual Payment”) which shall come due in the fiscal year beginning July 1, 2021 with respect to the City’s TIF Area. 

 

WHEREAS, it is now necessary for the City Council to obligate for appropriation to the Annual Payment funds anticipated to be received in the Urban Renewal Tax Revenue Fund in the fiscal year beginning July 1, 2021;

 

NOW, THEREFORE, it is Resolved by the City Council of the City of Wilton, Iowa as follows:


SECTION 1.  The City Council hereby obligates $595,930 for appropriation from the Urban Renewal Tax Revenue Fund to the Annual Payment in the fiscal year beginning July 1, 2022.

 

SECTION 2.  The City Clerk is hereby directed to certify the amount obligated for appropriation in Section 1 above, on the City’s December 1, 2021 certification of debt payable from the Urban Renewal Tax Revenue Fund and to reflect such amount in the City’s budget for the next succeeding fiscal year.

 

SECTION 3.  All Resolutions or parts of Resolutions in conflict herewith are hereby repealed.  

 

After due consideration, it was moved by Member Owens seconded by Member Lenker that the same be adopted. The roll was called and the vote recorded as follows:

 

               Ayes:  Budding, Marolf, Owens, Stanley, and Lenker 

                              Nays: None                Motion Carried

 

The Mayor then declared said Resolution 11222021D adopted. 

 

 

Chief Dave Clark presented the Council with quotes for a new police vehicle.  After some discussion Member Stanley made motion, seconded by Member Marolf that the City of Wilton purchase two new vehicles.  The quotes accepted were trade in value for the combined vehicles at 53,000.00 and the purchase price of $72,409.00

 

                Ayes: Owens, Budding, Stanley, Lenker and Marolf

                Nays: None                                           Motion Carried

 

 

Triple B Construction has finished the mass grading for Wetland 202. The outlet structure, drainage lines, and Agri Drain structure and intake lines have been placed. Final grading for Wetland 202 remains to be completed. Several punch list items remain outstanding, including final grading of Water and Sediment Control Basin 101, completion of the outlet structures, and placement of bollards. Change Order #1 was prepared and approved to extend the construction time to coincide with the native vegetation seeding window. This allows the native plants to be seeded under erosion control matting and will benefit the project for the long term. During construction of Wetland 202, several utility lines in the right-of-way east of Highway 38 were located. These lines are owned by CenturyLink and WTC Communications. WTC Communications confirmed that the proposed drainage ditch for Wetland 202 will provide enough cover for their lines, because their lines are already scheduled to be replaced within the next two years. CenturyLink representatives confirmed that additional cover will be needed, and that the lines could either be lowered or additional cover could be provided via a new culvert or spillway. After discussion with CenturyLink, HRG, Triple B Construction, City staff, and the SRF technical partner, it was decided that lowering of the lines is the preferred solution (as opposed to a new culvert or new spillway). This option was chosen because it is hydraulically simpler, easier to construct, will not require additional engineering design, and because grading in the right-of-way has already been approved by the Iowa Department of Transportation. A change order for this work will be provided after this pay application. The work is expected to cost approximately $8,000 to $10,000 and is eligible for SRF funding. Pay Application No. 4 was submitted by Triple B to HR Green on November 11, 2021 for the amount of $61,426.05. The 5% retainage for the work completed to date is $13,675.75. There has been one change order for this project so far. HR Green has approved the pay application, and signed copies are included with the Pay Application. It was moved by Member Owens seconded by Member Lenker that the pay applications for a total of $73877.43 be approved as presented.  The roll was called and the vote recorded as follows:

 

                Ayes: Owens, Budding, Stanley, Lenker and Marolf

                Nays: None                                           Motion Carried

 

MAYOR REPORT:

               

                Mayor Barrett mentioned that this is the second year for the Shop with a Cop program.  He commented that last year the program was very successful and he is encouraged by the response for this year’s program.  Chief Clark reported that the donations have been coming in and they hope to add a few more children to the list compared to last year. Dave is working with Deputy Clerk Lizabeth Maurer to compile the wish list and family needs of each child.  The Mayor and Council thank them for the hard work they put into such a wonderful program.  We hope to continue this program for years to come.

 

                Mayor Barrett extended sympathy to the family of Dwayne Rogers.  He recently passed and was a longtime resident and former Police officer in Wilton.  He served the community of Wilton for 21 years before retiring in 1995.

 

               

COUNCIL REPORTS:

 

                 Member Marolf reported meeting with Andrew Marsh from HR Green, and updated the Council on future plans for the SRF project.  He felt the meeting went well and several of his questions were answered.   He also remined everyone that pavers for the Freedom Rock are available again with the tentative date to be put in place next summer.

               

 

BILLS:

 

                The Financial Statements were accepted and placed on file.  It was moved by Member Stanley seconded by Member Lenker that the total disbursements of $ 408,976.52, approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same.  The roll was called and the vote recorded as follows:

 

                                Ayes:  Owens, Budding, Stanley, Lenker and Marolf

                                Nays:  None                                          Motion Carried.

 

               

No further business the Mayor adjourned this meeting. 

 

 

                                                                                __________________________

                                                                                Mayor Robert L. Barrett

Attest:

 

 

______________________

City Clerk Kathryn Koele