Council Minutes 2-28-2022

Regular Meeting

                                                                        February 28, 2022

 

            The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday February 18, 2022.  Mayor Keith Stanley called the meeting to order at 6:00 PM and then led the group in the Pledge of Allegiance.  

Council Members present: Ted Marolf, Sheryl Lenker, Bill Voss, Steve Owens and Wayne Budding

 

 The agenda was presented for approval.  It was moved by Member Lenker seconded by Member Owens that the agenda be approved as presented. The vote recorded as follows: Ayes: All   Nays: None   Motion Carried

 

The consent agenda was presented for approval. Items included were: Minutes from 02/14/2022, Junction Bar and Grill Liquor License Renewal.   It was moved by Member Budding seconded by Member Marolf that the consent agenda be approved as presented. The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

 

REPORTS:

 

            WDC Director Allgood gave a report that she toured the Makers Space in Cedar Rapids.  She was very impressed with their program.  The Maker Space will be created for all ages and skill levels. Its purpose is to improve critical thinking, creative problem solving and learning.  Allgood is also currently working on the WDC newsletter.

             

            Jeff Horne informed the council that the Auditors are here, and making good progress.  They plan to be done with the audit this week.  He is continuing the work needed on the Convenience Center documents to comply with the Iowa DNR requirements.

           

FORMAL MEETING:

 

Mayor Keith Stanley announced that this was the time (6:10 PM) and place set for the public hearing for taking additional action on proposal to enter into a Loan Agreement, authorizing the use of a Term Sheet, and setting date for the private placement of a General Obligation Sidewalk Improvement Note. It was noted that the notice of such hearing was published in The Advocate News  and the affidavit was on file at City Hall.  There were no written or oral objections received. Where upon the Mayor declared such hearing closed. (6:12 PM)

RESOLUTION NO. 02282022A

 

Resolution taking additional action on proposal to enter into a Loan Agreement, authorizing the use of a Term Sheet, and setting date for the private placement of a General Obligation Sidewalk Improvement Note

WHEREAS, the City of Wilton (the “City”), in Muscatine County, State of Iowa proposes to enter into a General Obligation Sidewalk Improvement Loan Agreement (the “Loan Agreement”), pursuant to the provisions of Section 384.24A of the Code of Iowa, and to borrow money thereunder in a principal amount not to exceed $500,000 for the purpose of purpose of paying the costs, to that extent, of constructing sidewalk and related infrastructure improvements, and pursuant to law and duly published notice of the proposed action has held a hearing thereon on February 28, 2022; and

WHEREAS, a certain term sheet (the “Term Sheet”) has been prepared to facilitate the sale of General Obligation Sidewalk Improvement Note (the “Note”) to be issued in evidence of the obligation of the City under the Loan Agreement, and it is now necessary to make provision for the approval of the Term Sheet and to authorize its use by Northland Securities, Inc. (the “Placement Agent”) as placement agent to the City in negotiating the placement for the Note; and

WHEREAS, it is now necessary to set the date for taking further action for the selection of a lender for the Loan Agreement and to authorize the Placement Agent to negotiate the private placement of the Note;

NOW, THEREFORE, Be It Resolved by the City Council of the City of Wilton, Iowa, as follows:

 

Section 1.    The City Council hereby determines to enter into the Loan Agreement in the future and orders that the Note be issued at such time, in evidence thereof.  The City Council further declares that this resolution constitutes the “additional action” required by Section 384.24A of the Code of Iowa.

Section 2.    The City Clerk and City Administrator are hereby authorized to take such action as shall be deemed necessary and appropriate, with assistance from the Placement Agent and Dorsey & Whitney, LLP, to facilitate March 14, 2022 as the date for selecting a lender for the Loan Agreement and placement of the Note.

Section 3.    The Term Sheet is hereby authorized and approved.  The Placement Agent is hereby authorized to use the Term Sheet in negotiating the placement of the Loan Agreement and the Note and all action heretofore taken in this regard is hereby ratified and affirmed.

Section 4.    Further action with respect to the Loan Agreement and the Note is hereby adjourned to the City Council meeting on March 14, 2022.

Section 5.    All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.

Section 6.    This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law.

After due consideration, it was moved by Member Owens seconded by Member Lenker that the same be adopted.  The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

 

The Mayor then declared said Resolution 02282022A be adopted.  

Passed and approved this 28th day of February 2022

 

 

RESOLUTION NO. 02282022B

 

RESOLUTION ACCEPTING BID AND AUTHORIZING THE AWARD OF CONTRACT,

FOR THE CONSTRUCTION SIDEWALK

 

WHEREAS notice to bidders has been duly given as required by law for Phase I of the Wilton Sidewalk Project as described in the plans and specifications; and

 

WHEREAS there has been filed with the City in response two bid proposals for providing the specified construction; and

 

WHEREAS the bid from Hoekstra Masonry is the best and lowest responsible bid for the designated public improvement.

 

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WILTON, IOWA:

 

Section 1. That any irregularities associated with the submittal of bids for the Sidewalk Project Phase I are hereby waived.

 

Section 2. That the bid Hoekstra Masonry is hereby accepted for the Sidewalk Project Phase I as described in the plans and specifications, as previously ordered by the Council, to said Contractor in the amount of Three Hundred Twelve Thousand Four Hundred Sixty-Six and 00/100 ($312,466) Dollars.

 

Section 3. The Mayor and Clerk of the City of Wilton, Iowa are hereby authorized and

directed to execute a contract with the Contractor for the public improvement as is herein referred to.

 

After due consideration, it was moved by Member Voss seconded by Member Marof that the same be adopted.  The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

 

The Mayor then declared said Resolution 02282022B be adopted.  

Passed and approved this 28th day of February 2022

                   

 

                           

                                               

RESOLUTION NO. 02282022C

APPROVING CONTRACT FOR ELECTRICAL WORK ON NEW WELL

 

WHEREAS, the City of Wilton is constructing a new water well; and

 

WHEREAS, Mayberry Electric has been chosen to perform the electric work on the new well; and

 

WHEREAS, Mayberry Electric and the City desire to enter into an agreement to provide electrical installation work for the new well.

 

NOW, THEREFORE, BE IT RESOLVED by the City of Wilton City Council that:

 

Section 1. The Agreement is hereby approved.

Section 2. This Resolution shall be in full force and effect from and upon its adoption and in accordance with Iowa law.

Section 3. The City Administrator is authorized to execute the Agreement.

 

After due consideration, it was moved by Member Budding seconded by Member Lenker that the same be adopted.  The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

 

The Mayor then declared said Resolution 02282022B be adopted.  

Passed and approved this 28th day of February 2022

  

INFORMAL MEETING                 

Jeff Horne and Robert VanDusen looked into recycling and believe they have a solution. The City will buy a covered dumpster for recyclables only and Ovesen will haul it to Scott County. This involves a fairly minimal cost and we would not need to increase garbage rates at this time. We will monitor the program and if it is more utilized, we will update the council on what our costs are. We will do some education with the public and as we discussed before we will monitor it at the gate. 

 

The Wilton Swimming pool boiler is no longer working correctly. The Pool Board has asked for additional appropriation for the pool in the FY 2023 budget, which we will complete next month. An additional $35,000.00 dollars will be needed to update and fix the problem at the pool.  After due consideration, it was moved by Member Marolf seconded by Member Owens that the Pool FY 2023 Budget be increased to include the funds needed for the boiler.  The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

Jamie Hull from the Wilton Fire Department was present to ask the Council for additional funding to change the parking area in front of the station.  The current parking situation is not set up correctly for safely exiting and returning to the station for calls. The Council agreed that City Administrator should allow for the funds needed for fixing the parking lot at the Fire station but instructed Hull to obtain a new bid for the project.

Chief Clark was present to explain the need for additional stops signs in the area of the school. He felt that with a lot of cars speeding in the area, the City might  want to look at installing another Stop sign at the intersection of Cypress and Ovesen. It was decided by the Council that this would be a good idea and instructed the City Administrator to present an Ordinance change at the next meeting to address this problem.

Jeff Horne presented the Council with the Incentive Grant Guidelines and Application.  The council approved $15,000 for an incentive grant program for FY 2023. WDC is adding in an additional $10,000. WDC director Allgood  is getting inquiries already so we wanted to get program guidelines set and ready to go. The draft guidelines for both interior and exterior grants are in the packet as well as an application.

This is the last part of our budget process to discuss: finalizing capital plans going forward. Included in the packet folder are cost opinions on the two big projects we have been discussing; 5th Street and Division Street. As you can see they both would be very large projects. With our capacity it would be very tough to take them both on at once. The debt book is also in the folder for your review. Jeff would recommend that pursue 5th Street as we can get some federal funding for the project. We will aim for as much as we can get through Region IX. We can improve Division more gradually perhaps by adding more chip seal to the East, in front of the duplexes and doing some more each year.  City Administrator Horne would like to get Council approval to go ahead with engineering so we can get the 5th Street project “Shovel Ready”. The Council agreed that 5th Street would be the best choice at this time and advised Horne to proceed as needed for this project.

 

 

MAYOR REPORT

 

            Mayor Keith Stanley commented that the City was doing a great job on water main repairs.  He wanted to complement all the crews on the work they do for the City.

 

COUNCIL REPORT

 

            Member Voss commented that he felt since the City was going to go a different direction with recycling if they should consider bringing back the program for each citizen to receive a few free garbage tags.  He feels that it is something they should consider especially for the holidays when everyone has a lot of extra garbage.  The Council would like to monitor the situation of the new recycling rules before taking further action at this time.  

 

BILLS

 

The Financial Statements were accepted and placed on file.  It was moved by Member Lenker seconded by Member Marolf that the total disbursements of $ 184,464.51 approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same.  The vote recorded as follows: Ayes: All   Nays: None   Motion Carried 

 

   

 

No further business, this meeting was adjourned. 

 

 

                                                                        _________________________________

                                                                        Mayor Keith Stanley

Attest:

_________________________

City Clerk Kathryn Koele