Regular Meeting November 27, 2017 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday November 27, 2017. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Ted Glenney, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: none. The agenda was presented for this meeting. It was moved by Member Budding seconded by Member Lenker that the agenda be approved. The roll was called and the vote recorded as follows: Ayes: Glenney, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included on this agenda were: minutes from 11-13-17, Jeff’s liquor license and Casey’s beer permit. It was moved by Member Stanley seconded by Member Marolf that the minutes be approved as read. The roll was called and the vote recorded as follows: Ayes: Glenney, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CONSULTANTS: Becky Allgood, Wilton Economic Development Director, reported that she has applied for a Community Catalyst Building Remediation Program Grant. She has sent in the applications last week. When there is information received, she will report back to the members. When HyLine came to Wilton they said they would be hiring 20 to 30 employees, as of today they have 75 employees at the plant and are a 4.5 million dollar operation. There are eight breeder farms within Muscatine and Cedar counties and all are doing well. They have made a positive impact on Wilton and we are glad that they chose to build their plant here. Wilton High School junior and seniors will be touring the REC plant this week. This is through the skilled workforce efforts of Wilton. The annual downtown window walk is scheduled for this weekend. The play will be held on Friday and Saturday night and Sunday afternoon. The window walk event will start after the 3:00 production of the play. A lot of work is put into the play and open houses of the downtown businesses. Hopefully a lot of people will come downtown Wilton to enjoy the festivities. LEGAL ITEMS: Information was received from the Muscatine County auditor regarding the LOSST (Local Option Sales and Services Tax) renewal. It was stated that this tax expires 6-30-19 and is up for a vote. Since Muscatine makes up over 50% of the population of Muscatine County, their request to hold an election will generate the election for the entire county. The rest of the cities make up less than 50% of the population of the county so those cities cannot request an election without the City of Muscatine. The only way Wilton can renew the LOSST is to make a request that the election be held and then it will be included in the March 2018 election. If we wish to make this request, specific wording needs to be given to the Auditor for the ballot. The current wording is: 50% Revenue from said tax is to be allocated for Sanitary Sewer projects and 50% of said revenue for property tax relief. Discussion was held on the options for the sales tax revenue. It was noted that the City receives approximately $27,000 each month from the local option tax. It was then moved by Member Budding seconded by Member Glenney that the wording be as follows: Revenue from said tax to be allocated for Sanitary Sewer, Property tax relief and any other lawful purposes. The roll was called and the vote recorded as follows: Ayes: Glenney, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried MAYOR ITEMS: Mayor Barrett said that at the first of the year it will be time to appoint committee members. He asked that the members let him know which committees they would prefer to be on. CORRESPONDENCE: A thank you was read from the George Freeland family. Information was given to the Members regarding the calculation methods for the fuel adjustment fee for electric and water. The annual membership meeting of the Wilton Chamber of Commerce will be held on Monday December 11th at the Community Bank. Wilton Development Corporation will hold their annual membership meeting on Wednesday December 20th at the Wilton Masonic Temple. COUNCIL ITEMS: The 16/17 TIF annual Urban report was presented for approval. Chris gave an overview of the numbers reported. He added that the cash balance is larger than usual because of the revenue from the downtown façade loan. After further review, it was moved by Member Stanley seconded by Member Lenker that this report be approved. The roll was called and the vote recorded as follows: Ayes: Glenney, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried This past payroll there was discussion regarding the Police Department and holiday pay if the holiday falls on a weekend. The City of Wilton personnel policy states: “Weekend Holidays – When a designated holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday and when the holiday falls on a Sunday, the following Monday shall be observed as the legal holiday. In the case where the holiday falls on a Saturday and the preceding day is also a holiday (Friday), the following Monday shall be taken off for the holiday that fell on a Saturday.” Since the police department is 24-7, they would like to clarify what they are to observe as the holiday. Chief Leathers submitted a note stating that the officers are asking that the holiday be observed on the actual day of the holiday for their department. Conversation was held on the options for this request. Consensus was to grant this request. A Resolution will be brought to the next meeting adding this to the City personnel policy handbook. Pay app #1 was submitted by Klingner on behalf of Cornerstone Commercial Contractors Inc. in the amount of $29,207.44. The detail states that these funds are for general conditions; which is still vague as to what it pertains too. Members were reluctant to approve this pay app as there is no visible work that has been done in the downtown for this project. There has been good weather within the last two weeks and we thought there would be progress since the work was to start last month. Becky informed the members that Cornerstone measured for windows in the second story of most of the façade buildings last week so they could be ordered. She thought they were going to start on the reconstruction of the building frame of the Candy Kitchen so it would not be leaning. It was decided to table the approval of this payment until visible work has been done and progress made. Becky will talk with Klingner to see if they want to attend a meeting to make explanations. Member Stanley told the Members that Ron Helmold has retired and is not working at the Community Center. It was a big loss as he was a very dedicated employee. An ad was run for the position and there were no interested applicants. The City public works employees have been filling this void. This creates strain on their regular duties and also generates overtime. There are also conditions that need to be learned regarding Johnson Controls HVAC computer system at the center. Some weeks there are more hours needed to be put in than others, depending on the reservations at the center. The center employees and the Library need to work together to keep the center running smoothly. Member Stanley (chairman of the Community Center Board) has decided to call a meeting of that Board to hash over this situation and to come up with the best remedy. Member Lenker asked why there are no Christmas lights put up at City Hall. City Clerk said in the past there were lights put up around the roof but have not been put up for some years. The City Administrator will check with the Light & Power to see if this would be possible in the future. Member Marolf reported that the illuminated W sign is now working again. This past weekend the main power was out but has been rebooted and restored. The sign has been working well lately except for this issue. A Founder’s Day wrap up meeting was held and attended by Member Marolf. He said that they are looking at making some changes in the layout overall. When the changes are worked out by the Chamber committee, he will bring the information to the Council for their approval. Member Glenney said that the Vitalix smell seemed worse over the past weekend. Chris said he is in constant contact with the manager. Members feel that the smell is happening too often. Lately there was a problem with the scrubber but is has been fixed. The plant employees also plan to be more aware of the outside air to help alleviate the odor problem. There are a number of components that are mixed together to modify this problem. Chris reported that Vitalix has spent funds on getting this complication under control. ADMINISTRATIVE ITEMS: Chris said that the public works employees are doing their best to keep up with the leaf pickup. Some citizens feel they have the leaves out and are there for more than two weeks. There is a schedule of zones that the employees work on during that designated time and then they go about the rest of the city. There may be times that the leaves do sit out for over a week. It was also noted that vehicles need to be moved out of the way of the curb so that the leaf vac can get to the piles. Public works will be doing the vacuuming all the rest of this week and that will probably be the last pass. Chris reminded citizens that they can purchase leaf bags at City Hall or take the leaves to the center during open hours. BILLS: The Financial Statements were accepted and placed on file. It was moved by Member Stanley seconded by Member Budding that the total disbursements of $451,727.31, (minus the payment to Cornerstone), approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Glenney, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business, this meeting was adjourned. Mayor Robert L Barrett Attest: City Clerk Lori A Brown