Meeting

Regular Meeting March 23, 2020 The Council for the City of Wilton, Iowa met in regular session in the Community Room at City Hall on Monday March 23, 2020. Mayor Robert L Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, and Sheryl Lenker . Absent: Ted Marolf (present at 7:20) The agenda was presented for approval. It was moved by Member Budding seconded by Member Owens that the agenda be approved with update. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, and Lenker Nays: None Motion Carried The consent agenda presented for approval. Items included were: Minutes from 3-9-20, Pool Allocation, Blooming Ideas Wine Renewal, Arty’s Outdoor Request, JCT Liquor Renewal, Precision Builders Pay App #5 ($34,571.60), City Hall Resolution Note. It was moved by Member Budding seconded by Member Lenker that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, and Lenker Nays: None Motion Carried The Mayor announced that this was the time (7:07 PM) and place set for public hearing on the budget estimate for the fiscal year ending June 30, 2021. Mayor Barrett then declared said hearing open. Notice of time and place set for this hearing had been published on March 12, 2020 in The Advocate News and the affidavit of publication was on file at City Hall. The Budget Estimate was then considered and any taxpayers or citizens for or against this budget could be heard. There were no written or oral objections received. Mayor Barrett then declared such hearing closed at 7:10PM. A resolution entitled “ A Resolution adopting the annual budget for the Fiscal Year Ending June 30, 2021” was introduced. Mayor and Council were appreciative of the work that was put into the budget, with the City Administer commenting that we have been pretty consistent for the last couple of years. The Mayor also noting that the City is paying for a lot of improvements and using the money wisely. After due discussion it was moved by Member Stanley seconded by Member Owens that said resolution be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley and Lenker Nays: None Motion Carried Thereupon the Mayor declared said Resolution No. 03232020 duly adopted. CONSULTANTS: Wilton Development Director Becky Allgood via Zoom updated the council on the money pledged to the Wilton Highway 38 Corridor Study. We will be receiving money from Central Iowa Power Company, Eastern Iowa Light and Power, The Wilton Telephone Company and WDC. As of this time Director Allgood has not heard from Cedar County Supervisors regarding this matter. . CORRESPONDENCE: A thank you note was received from the Oakdale Cemetery Board regarding the allocation to the association. These funds will help with the continued maintenance of the cemetery program. MAYOR ITEMS: Mayor discussed joining with Muscatine Dept of Health for weekly meetings with other Mayors in the county. He also joined the Mayor Association with the League of Cities. The meetings have been very informative in the current situation. The Mayor further discussed the importance of our employees and how essential they are to the efficient running of the city. Plans need to be made for absenteeism. Member Stanley mentioned that some companies are issuing hazard pay for their employees at this time. Member Owens commented that some companies are splitting employees up to keep them safe and healthy. He advised that we should maybe keep a rotation of employees if possible. Member Lenker inquired if the city has mask or equipment to keep them safe. Member Budding inquired about pay for employees when they are required to stay home. City Administrator Ball commented they will be using sick leave at this time but this will also be addressed at a later time. Member Marolf joined the discussion at this time (7:20) via Zoom COUNCIL ITEMS: Administrator Ball did a walk thru of the city offices with the Foreman and came up with a list of things that need to be addressed. Plans are made to go ahead with the move back to the main offices with work scheduled to be done on the Council Chamber trusses next week. Klingner and Associates presented two documents for change orders and work to be completed on the Council Chambers. The new Contract sum including the Change Order will be $627,586.55. Member Stanley made motion to go with both proposals and the more extensive model reconstruction, Seconded by Member Owens. Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. A Resolution authorizing payment for TIF Loan agreement to WDC was discussed. The WDC is requesting an additional $50,000 to purchase more lots for building. Member Stanley commented that the other lots are sold and new construction would be more affordable if multiple lots are being built on. There is also the possibility that some townhouses could be built on these properties. After due discussion it was moved by Member Budding Seconded by Member Lenker that said resolution be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared said Resolution No. 03232020B duly adopted. Continued discussion was made on the 38 Corridor Development Study. City Administrator would like the council to approve the contract to move forward with the study. After some discussion Member Stanley made a motion to approve the contract, Seconded by Member Owens. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Aeromod informed the City that the Wastewater Plant WAS Valve should be automated. Occasionally our check valve leaks and the Superintendent recommended that a pneumatic valve be installed to work with our SCADA system. Aeromod is providing the pneumatic valve and Jetco is working with the City to install the valve, which in turn will save the City some money. The Contractor agrees to perform said work for and in consideration of the Jurisdiction’s payment of the bid amount of $29,670.00 Motion to purchase said valve was made by Member Budding , Seconded by Member Lenker. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Water Superintendent Kreimeyer has requested a replacement for the city’s Neptune Remote water reader. The one we currently have is no longer working. The quote for a new transceiver was $2850.00. Member Stanley made motion to replace said reader, Seconded by Member Owens. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried ADMINISTRATIVE ITEM A Resolution entitled 28E Safety Agreement was presented to the Mayor and Council. City Administrator Ball requested approval to enter into this agreement. The purpose of this agreement is to provide joint and collective action among the parties to procure and coordinate safety and related services from IAMU and to fairly allocate the cost to those services among the parties. Member Owens made motion to enter into this agreement at a cost of $9,214.00, Seconded by Member Lenker. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared said Resolution No. 03232020C duly adopted. City Administrator Ball checked the Division/York Street Drainage area and spoke with Triple B about a fix for the water drainage situation in the easement. Triple B will be doing work for Brad Zaiser and Administrator Ball suggested that this would be a good time to fix the City easement. Triple B Construction submitted a proposed Amount of $10,837.50. Ball will be sending out letters to area homeowners to ask if they would like to have work down for them at a later time. Member Stanley made motion to approve the proposal with Triple B as presented. Seconded by Member Owens. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. . The financial Statements were accepted and placed on file. It was moved by Member Budding, seconded by Member Lenker that the total disbursements of $422,818.50 approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. At this time (7:50PM) it was moved by Member Lenker seconded by Member Stanley that this council proceed to executive closed session per Iowa Code Chapter 21.5(C) The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. At 8:05PM the Council resumed regular session. It was moved by Member Stanley seconded by Member Lenker that the City Attorney proceed as directed by this Council during the closed session meeting. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: Owens Motion Carried. At No further business, this meeting was adjourned. _________________________________ Mayor Robert L Barrett Attest: _________________________ Deputy Clerk Kathryn Koele