Council Meeting 4-12-2021

            Regular Meeting

                                                                        April 12, 2021

 

            The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday March 8, 2021.  Mayor Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. 

 

Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf.  Absent: none. 

 

The agenda was presented for approval.  It was moved by Member Stanley seconded by Member Lenker that the agenda be approved as presented.  The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

The consent agenda was presented for approval.  Items included in this consent agenda were: Minutes from 3-22-2021. It was moved by Member Owens seconded by Member Lenker that the consent agenda be approved as presented.  The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

CITIZEN APPEARANCE:

 

            Brian Froehlich, DBA Fro’s, was present requesting consent for Bike Night starting April 30th to September 3rd, from 5:00 to 9:00 with an end of the year Poker Run. He is again asking to block off a portion of Cedar Street to the alley for Bike Night. Brian also voiced his concerns about the city implementing a new policy for blocking off the streets for events and adding fees incurred for such events. He feels that he should be excluded from paying for his street closer due to the fact that he doesn’t use any of the city resources for said events. Member Owens made motion, seconded by Member Marolf that Brian Froehlich’s request for the street closing for Bike Night be approved. The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

            Nick Frommelt was present representing the Wilton Fire Department/EMS.  He reported that the meeting they had with the Wilton Fire Board went well and they were given approval to go ahead with an ambulance purchase. Documents were presented to show a budget analysis with possible expenses and from where the money to fund each expense will be acquired. Wilton Fire and EMS has a shared city budget to cover maintenance, operation, repairs, and insurance on all fire department owned vehicles.  The City also provides a budget each year for medical supplies.  The billing category may have an expense for the first year incurred for hiring a professional billing agency to set up accounts with insurance companies to ensure a seamless start-up. This budget provides for repayment of fire board loans and provides pre-payment of a replacement ambulance over a period of 5 years. The department will need to meet with Jeff at a later date to include some expenses in the city budget. Member Stanley made motion, seconded by Member Owens that the Wilton Fire Department/ EMS request for the purchase of an ambulance be approved as presented. The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

CONSULTANTS:

 

Wilton Development Director Becky Allgood presented the council with a Construction Draw Request for three houses.  The three house requests consist of the Oliver House ($88,258.84), the White House ($87,822.73) and the Kitzmiller House ($77,533.65).  The city agreed to loan the WDC for construction of these homes to be paid back when they are sold.   Member Marolf made motion, seconded by Member Budding that the Construction Draw Request for a total of $253,615.22 be approved. The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

LEGAL ITEMS:

 

Second Reading

 

            A proposed Ordinance entitled “An Ordinance Amending Title 10 of the Wilton Municipal Code Entitled “Vehicles and Traffic” regarding parking limits in the City of Wilton, Iowa was presented before the Council for discussion. The Wilton Municipal Code will be amended by adding the following to Chapter 10.16.020 Restrictions  

 

            (19) On the South side of W 3rd Street from Liberty to Highway 38

            (20) On both sides of Chestnut Street from the alley North to 5th Street

            (21) On both sides of Cedar Street from the alley North to 5th Street

 

            Charles Wiebel was present as a citizen that would be affected by the no parking on Cedar Street in front of his house. He does have parking on his drive way in the back of his home but it is not always convenient to use said parking.  After some discussion, it was moved by Member Stanely seconded by Member Marolf that said Ordinance be passed for the second reading consideration as written. The question being upon the motion, the roll was called and the vote recorded as follows:

 

                        Ayes: Owens, Budding, Stanley, Lenker and Marolf

                        Nays: None                                                       Motion Carried. 

                       

Second Reading:

           

            A proposed Ordinance entitled “An Ordinance Amending Title 11 of the Wilton Municipal Code Entitled “Streets and Sidewalks” regarding street closure for special events in the City of Wilton, Iowa was presented before the Council for discussion.  The Wilton Municipal Code will be amended by adding a section for special events and blocking of streets for a fee.  This section needs to be added because of the increased request for blocking the streets for parties and/or money making events. This section excludes City of Wilton sponsored events and not for profit events.  Member Owens said he didn’t like charging the citizens to use our streets especially if the event was at no cost to the city.  After some discussion, it was moved by Member Stanley seconded by Member Marolf that said Ordinance be passed for the second reading consideration with the amended phrase to remove Fourth Street as an option for closure with the exception of City sponsored events and the phrase for charging the fees for said events. The suggestion was made to add a deposit fee for such events that would be refundable if there was no cost to the city for the event.  The question being upon the motion, the roll was called and the vote recorded as follows:

 

                        Ayes:  Budding, Owens, Stanley, Lenker and Marolf

                        Nays: None                                           Motion Carried. 

 

            A Resolution entitled “A Resolution Changing the Time for Regular Council Meetings” was presented for discussion.  It was noted that this resolution would hereby set the future council meetings to start at 6:00.   After some consideration, due to conflicts of interest, no motion was made or seconded by the council.  Therefore said resolution was not adopted and the future meeting time will remain at 7:00 on the second and fourth Monday’s of the month.

 

CORRESPONDENCE:

 

            The City of Wilton received an award from the Auditor of State Rob Sand.  Auditor of State Rob Sand announced March 14,2021, Pi Day, the winners of the first Public Innovations and Efficiencies (PIE) Awards.  Auditor Sand made good on his campaign promise and established the PIE program in 2019. 79 counties and 267 cities took Auditor Sand’s opportunity to share how they are using practical tips and tricks to reduce waste, by filling out the Office’s “PIE” chart. Iowa’s local governments also developed “PIE” recipes to be shared by their creators with other public entities statewide. Cost-cutting measures range from shutting off the lights to reduce energy costs, to the creation of policies that reduce travel expenses.

Cities and counties were awarded points, based on the number of cost-cutting measures implemented in 2019 and 2020. City of Wilton was awarded Most Improved: A tie between the cities of Dysart and Wilton. Each more than doubled the number of efficiency measures from 2019 to 2020.

 

MAYOR ITEMS:

           

            Mayor Barrett accepted a letter of resignation from Lorna Jasperson on the Wilton Light Board.  Lorna stated that she is moving out of town which would mean she can no longer serve on the board.  It was moved by Member Stanley seconded by Member Lenker that the resignation be accepted with regret.  The roll was called and the vote recorded as follows:

 

                        Ayes:  Budding, Owens, Stanley, Lenker and Marolf

                        Nays: None                                           Motion Carried. 

 

            Mayor Barrett asked that Lori Brown be appointed to fill this unexpired Wilton Light Board term.  Such term will expire August 1st, 2021.  It was moved by Member Stanley seconded by Member Owens that Lori Brown be appointed to fill this unexpired term. The roll was called and the vote recorded as follows:

 

                        Ayes:  Budding, Owens, Stanley, Lenker and Marolf

                        Nays: None                                           Motion Carried. 

 

            Mayor Barrett then asked that Shelly Cram Rahlf be appointed to fill the unexpired term left by the resignation of Tisha Johnson from the Board of Adjustment.  Such term will expire March 28th 2023.  It was moved by Member Owens seconded by Member Lenker that Shelly be appointed to fill this unexpired term on the Board of Adjustment.  The roll was called and the vote recorded as follows:

 

                        Ayes:  Budding, Owens, Stanley, Lenker and Marolf

                        Nays: None                                           Motion Carried. 

 

BILLS:

 

The financial statements were accepted and placed on file.  It was moved by Member Stanley seconded by Member Lenker that the total disbursements of $354,134.91 approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same.  The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Lenker, Stanley and Marolf

            Nays: None                                                       Motion Carried

 

ADMINISTRATIVE ITEMS:

           

            Jeff presented a proposal for an Audio/Visual package for the Council Chambers. This would add visual capabilities to the chamber and allow for better Zoom meetings and other video conferencing.  It would also have access to maps and photos and other exhibits as part of the meetings. It is likely that in the future there will be more of a need to have this service of a video conference available to people like financial advisors, engineers and other specialist, which in turn could save the City some money if said people were to charge mileage and time for these appearances. After some discussion, Member Stanley made motion seconded by Member Owens that the City accepts the proposal from Top-Notch productions, Inc. for $3,735.92 to purchase said equipment for the City of Wilton Council Chambers. The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

            City Administrator presented a bid from Macqueen Equipment for a new Elgin Pelican NP Street Sweeper.  The current street sweeper we have is over 15 years old.  This purchase was approved for FY 2022, but we wanted to lock in the quote now.  The quote is the lowest price available by using the Minnesota State Bid Specs, which is piggybacked by the Iowa DOT who does not have an exhaustive equipment spec like Minnesota does.  After some discussion, Member Marolf made motion seconded by Member Stanley that the City accepts the bid from Macqueen Equipment for $216,648.00 to purchase said street sweeper for the City of Wilton.  The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

            Jeff presented a proposal from Weitz for the installation of the Aero-Mod Aeration Diffuser and piping.  Total cost of the project is quoted as $273,352.31. The old system frequently required the purchase of replacement motors, which even then were not working as designed. The sludge holding tank was not being properly mixed for our new system.  Using aeration for mixing is more efficient and will eliminate the need for buying replacement motors.  After some discussion, Member Budding made motion seconded by Member Marolf that the City accepts the quote from Weitz  to purchase said equipment for the City of Wilton Sewer Treatment Plant. The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Marolf and Lenker

            Nays: None                                                       Motion Carried

 

City Administrator requested City Council approval to proceed with getting bids for the renovation of the Police Department and the community room. The Wilton City Council agreed that this was the next step to take in completing the remodeling of the building.  Jeff will begin the process for collecting bids.

           

No further business, the Mayor adjourned this meeting. 

 

                                                                                    _________________________________

                                                                                    Mayor Robert Barrett

Attest:____________________________

City Clerk Kathryn Koele