Regular Meeting March 25, 2019 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday March 25, 2019. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: none. The agenda was presented for approval. It was moved by Member Lenker seconded by Member Budding that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included in this consent agenda were: minutes from 3-11-19, Post Pro Donation ($250), WRH Pay App #10 ($103,618.85) and Pool Allocation ($15,000). It was moved by Member Budding seconded by Member Marolf that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CITIZEN APPEARANCE: George Leggins, representing Wilton American Legion Post 584, was present to inform the Council about a dedication ceremony being planned by their members. The first headquarters for Post 584 was at the unit above the Wilton Candy Kitchen at 310 Cedar Street. A specific date has not been set yet for this dedication, but is being planned for May or June. They may need to block off part of the street and alley for this ceremony and may also be having a firing squad salute. Mayor and Council told George they will be happy to oblige the request when a date and time have been set for this ceremony. CONSULTANTS: Wilton Development Director, Becky Allgood was present and said that she has talked to a couple of prospects during the last few weeks. One was not a fit for Wilton but the other may be and she will work with them to see if it will branch into something further. Becky was happy to report that she has been accepted into the Iowa Walking College. She discovered this program while attending the Iowa League of Cities meeting last year. There is a limited amount of persons chosen for the program and she is glad that she was chosen to participate. This is a six month educational program, where persons explore ways to improve walkability around the state through online and face to face interaction. Becky hopes to accumulate knowledge to help with the healthy development of our community. Her first meeting is scheduled for next month. The HRDP grant for City Hall is being reviewed by the State and Architects. Adjustments will be made if needed for this renovation. MAYOR ITEMS: A Junior Achievement proclamation was read at this time. JA is the world’s largest organization dedicated to giving young people the knowledge and skills they need to plan for their future and make smart academic and economic choices. Such proclamation declares April 4, 2019 as Junior Achievement Day for the Heartland’s education opportunities. Mayor Barrett received a notice of resignation from the Wilton Municipal Light & Power Board from member Vicki Lenker. There is no re-appointment at this time. It was moved by Member Lenker seconded by Member Owens that this resignation be accepted and thanked Vicki for her years of service on that Board. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Mayor Barrett had been invited to attend the Senior Resource meal site and visit with those that attend. He and his wife visited last week in the Community Room at City Hall. The meal site is open Mondays, Wednesdays and Fridays; persons that attend play cards, have lunch, visit and then may play cards again after lunch. They enjoyed lunch and their visit with the citizens that were there that day. He encouraged anyone over the age of 55 to attend or contact the site coordinator Mary Bollinger. Last week Mayor Barrett and Chris went to the DOT office in Fairfield and met with them regarding the resurfacing of Division Street. As of this date the DOT does not have any plans in this area, so our request would not be warranted at this time. They were receptive to our ideas and it was a positive meeting. Mayor Barrett reminded the members of the joint city/school meeting scheduled to be held Wednesday March 27th at 6:30PM. This meeting will be held at the school. There is a housing meeting and a rec center meeting also scheduled for this week. COUNCIL ITEMS: Information regarding the requirement for Wilton residents to have house numbers was in the packets this week. It was the consensus of the Members that Wilton should proceed with an ordinance in concerning the need for house numbers. A draft will be presented at the next regular meeting. Member Owens said that it is almost ball season and he would like to see the parks get a general clean up. He has noticed there is a lot of debris and leaves that needs to be picked up before the season starts. He also noted that if anyone wished to volunteer to help spruce up the parks; that would be appreciated also. Member Budding said that he had visited the Citizen Convenience Center over the weekend and commended the City employee at the gate for keeping the center in good working order. The traffic flows through and he makes sure and checks with each visitor to keep the center efficient. Member Stanley said that he noticed that the lights on the yellow tower are still not lit. Chris reported that the lights and covers had to be special ordered and have not been delivered as of today. Member Stanley added that he wanted to know if they could check on the possibility of LED lights for that tower. Chris will pass on that request. Member Marolf asked if there were plans to reconstruct the storm drain near the Freedom Rock area. Chris said that Public Works has been in contact with a contractor regarding this drain. They may redesign it to make the water flow out of the area more efficiently. ADMINISTRATIVE ITEMS: A bill in the amount of $75,000 was presented for approval from WRH Inc. Chris explained that this was for an outfall pipe coming from the new wastewater plant. The current pipe has some breaks in it and was not usable for the new plant. When reviewing the placement of the new pipe, it was discovered that it needed to be moved fifty feet. Because of that needed move, Wilton needed to ask permission from the Environmental section of the DNR. That request was sent in October of 2018 and to date, nothing had been received back on this request. Chris called the DNR office and discovered that no movement had been made on the request and they told him it would have to be published and then reviewed by another department. This process would take almost two months. Chris called HR Green and told them about this predicament and said that construction could not be held up because this had not been approved. Working with HR Green, they decided to move the pipe and fund this issue outside of the SRF loan. The funds are still included, but will not be taken from the SRF loan. Chris said it was a very disappointing venture with the DNR. But now construction can continue and the pipe has been placed. After further discussion, it was moved by Member Budding seconded by Member Owens that this payment be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Chris added that the project is approximately 80% complete and they are looking to be finished in July. Since Paul Marquez has resigned from the City and he was the back-up swimming pool operator, we will be sending another employee to get certified. John Fischer will be attending the CPO class in Des Moines at the end of April. Superintendent Kreimeyer has the knowledge to help out if necessary before John completes this class. Chris gave the members a tentative list and a map of streets scheduled to be seal coated this year. He asked them to look over the list and if they feel there needs to be streets added or taken off they should let him know. When the list is complete, he will meet with LL Pelling to look over the list. Depending on the amount of square footage calculated and budget numbers, the list could be changed. Employees Robert Kreimeyer and Robert VanDusen have been doing research on a Vactor combination sewer cleaner truck. Last week they traveled to Ames to look at a used model 2002 Vactor 2100. They got a good demonstration of the truck and feel it would be a much better fit than the current sewer jetter (which was up for replacement in this next budget year). This type of unit could clean out the man holes and remove the debris. In the past we have had to contract with the City of West Liberty to have then remove the debris as the current jetter does not do that. The vactor could also be used to clean out the storm drains. Since the unit is above the budgeted number for jetter replacement, the company (MacQueen Equipment) has agreed to 0% interest and three payments in the amount of $48,333.33 over the next three budget years. First payment would be due July 15, 2019 with delivery date of May 1, 2019. Other discussion was held on the housing of the unit and upkeep. Mayor and Members thanked the employees for their research and were in consensus to move forward with this purchase. Klinger was at City Hall today and Chris and the City Clerk reviewed the proposed renovation plans for the interior of City Hall. Color schemes and final preps were checked out before this would be sent for bids. Last week Chris attended the ICMA conference in Iowa City last week. One of the topics discussed was the legislative update on municipal property tax reform. The proposed bill caps property tax revenue growth at 2% each year. If cities want to raise more money than that, they would have to hold a public hearing to get feedback from residents and property owners before acting. The Iowa League of Cities is against this proposal and Chris urged Members to contact our legislators to let them know we are against this. BILLS: The Financial Statements were accepted and placed on file. It was moved by Member Budding seconded by Member Stanley that the total disbursements of $917,380.31, approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business, the Mayor adjourned this meeting. ___________________________ Mayor Robert L Barrett Attest: ___________________________ City Clerk Lori A Brown