Meeting

                                              Regular Meeting                                   April 8, 2019

 

            The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday April 8, 2019.  Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. 

Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf.  Absent: none. 

The agenda was presented for approval.  It was moved by Member Stanley seconded by Member Lenker that the agenda be approved as presented.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

The consent agenda was presented for approval.  Items included in this consent agenda were: minutes from 3-25-19, Blooming Ideas Beer Permit renewal and Housing App (William Carter).  It was moved by Member Budding seconded by Member Owens that the consent agenda be approved as presented.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

CITIZEN APPEARANCE:

              George Leggins, representing Wilton American Legion Post 584, was present to inform the Council that June 8th is the date selected for the dedication ceremony.  This date will be on the agenda for the next meeting to approve the street closing for this event. 

CONSULTANTS:

              Wilton Development Director, Becky Allgood was present and reported that the HRDP grant is being reviewed and will be sent in for the finalization.  The grant is due April 19th and we may have the results by next month. 

              Meetings have been held regarding the housing initiative for Wilton.  They are moving forward cautiously and she may have more news at the next meeting.

              Cornerstone will be working in town this week on the Star Drug and Wilton Chiropractic buildings.  Becky has been trying to encourage the downtown establishments to get a business in the downstairs part of their buildings.  It would be great to see all of the revitalized store fronts be filled with a trade or shops. 

LEGAL ITEMS: 

Attorney Julie Sprague informed the City that the municipal fractions ordinance is out of date per state code.  The limits that are in Section 1.14.020 in the Wilton Code book can be increased and changed by amending the ordinance.  Therefore a proposed Ordinance entitled “An Ordinance Amending Chapter 1 of the Wilton Municipal Code Entitled “General Provisions” Regarding Municipal Infractions” was then presented before the Council for discussion.  The present and proposed limits are: first offense minimum $75, proposed $250; first offense maximum $500, proposed $750; second offense minimum $150, proposed $500; second offense maximum $750, proposed $1000 and third and all subsequent repeat offenses $750, proposed $1000.  After consideration, it was moved by Member Stanley seconded by Member Lenker that said Ordinance be passed on first consideration.  The roll was called and the vote recorded as follows:

 

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

MAYOR ITEMS:

            Mayor Barrett wanted to remind citizens that burning of leaves is not allowed during the spring, only allowed October 20th through November 20th.  It was also noted that the City does not do spring leaf pickup.  The leaves can be taken to the convenient center and there are leaf bags available for purchase at city hall. 

            A note was received from the Scott County Y informing the city that they would like to pursue the opportunity to add a branch in Wilton.  During the next few months Chris will work with Scott County to define certain criteria. 

            Mayor Barrett asked about the annexation of Division Street.  Chris said that after the letters were sent to the property owners, Eastern Iowa Light & Power returned their letter.  They indicated that they did not own the parcel of land near the corner of Highway 38 and Division.  City Attorney is now doing more investigation to find the owner of that parcel. 

CORRESPONDENCE:

            A thank you note was read from the Wilton Post Prom thanking the city for their donation to that event.   The City will be flushing hydrants on Friday April 26th.   Wilton Chamber of Commerce is sponsoring the annual senior national honor society luncheon on Wednesday April 24th. 

COUNCIL ITEMS:

A proposal to purchase a 2002 Vactor sewer cleaner truck was presented from MacQueen Equipment of Ankeny, Iowa.  The net purchase price of this truck is $145,000.  The company has agreed to enter a three year payment agreement with the city if this purchased is approved.  Discussion was held and it was then moved by Member Marolf seconded by Member Owens that this purchase proposal be approved.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

Since the purchase of the vactor truck was approved, paperwork was presented for a lease agreement.  A resolution entitled “To Fix a Date For a Public Hearing on a Lease-Purchase Agreement in a Principal Amount not Exceeding $150,000 for the Purpose of Acquiring a Truck” was presented to the members for discussion.  Chris explained that this resolution will set a public hearing for the April 22nd meeting for the purpose of entering into a lease agreement for the purchase of the vactor truck.  Paperwork states that the principal amount is not to exceed $150,000.  It was then moved by Member Budding seconded by Member Stanley that said Resolution be adopted.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

Thereupon the Mayor declared Resolution No. 040819 duly adopted.  

Information on an ordinance pertaining to house numbers was given to the Members.  After looking over the wording it was noted that some wording should be added to suggest that the numbers be reflective and placed near the front door.  An ordinance will be drawn up and presented at the next regular meeting.

A drawing for the design development phase of the City Hall project was presented to the members from Klinger & Associates.  They asked that the Members review the floor plan and let them know if they wanted any modifications for the layout of the rooms.  Once satisfied with the plans, the mechanical department will begin work on their drawings.  They will also be doing revisions to the budget and should have some updated numbers within the next week.  Chris gave more details to the Member about the layout and there were no objections to the presented plans. 

An agreement from Hotel R & D LLC (research & development) was presented for review.  Wilton can utilize this study as an informative analysis to be distributed to potential investors to attract a new hotel.  A scope of services was included in this paperwork.  Chris added that he and Becky did a background check on this group and found them to be very favorable.  Cost of the project is $6800, inclusive of all expenses directly associated with the fieldwork and preparation of the study.  It also includes required visits and meetings with the city.  A retainer of $3400 is required at the commencement of the project.  The balance of $3400 is due upon receipt of the final hotel market analysis.  If the first half of the study returns negative, the study will be stopped and we would not have to pay the balance.  Becky noted that she will be asking her board to contribute to the cost of this proposal.  After more discussion, it was moved by Member Budding seconded by Member Lenker that this proposal be approved.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

A seal coating proposal from LL Pelling was given to the members.  Almost all of the streets within the City have taken a toll over the harsh winter that we had this past season.  A list of all the streets that need attention were included in this proposal.  Chris asked the members to look over the list and need to decide if they want to proceed with all of them listed or remove some of them.  Total for this project came in at $166,759.85; which is $60,000 over budget.  Chris said that there is a bit of a fund balance in the street department; which could help with the overage.  The public works department will be helping with the costs a bit when they do as much prep work as they can.  Other conversation was held on this proposal and the conditions of the streets.  It was then moved by Member Marolf seconded by Member Owens that the seal coat proposal be approved, with the exception that the cost stay under the $166,759.85 amount.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

Member Marolf said that there should be some progress on the area around the Freedom Rock.  Chris added that he is getting a proposal to repair the storm drain at the end of Maurer Street near the rock.  This repair will help get the water fully drained from that area. 

Member Owens wanted to thank everyone who was involved in the production of the Alumni banquet this past Saturday.  The Community center is a great place to host the event and a lot of work was done by all who made the event happen.

Member Stanley said that he did not hear the siren go off at City Hall the last time there was a test.  Chris said that non-working siren was reported to Muscatine County Emergency Management.  The siren maintenance company was contacted to check the siren.  An email was then received that said: The siren at City Hall is obsolete but due to the two newer sirens on both ends of Wilton, provided coverage for Wilton is adequate. 

ADMINISTRATIVE ITEMS:

Since the resignation of a public works employee an ad was placed to get a new employee.  Chris met with the public works department committee prior to this meeting to talk about the replacement.  Since the new wastewater plant will be up and running soon, Chris expects Superintendent Kreimeyer will be needing to spend more time at the plant.  This may take away from him helping with meter reads and or changes and other public works may need to assist with those duties.  Therefore at the conclusion of this committee meeting, it was decided to create a new job for the park department (35 hours per week).  Then a parks and public works employee could be hired. Putting this new job into place was not anticipated and is not included in the budget for this year.  (noting that no summer help will be hired this year due to budget constraints) But the committee felt that this would be a needed addition to our public works department.  If the park employee needed to, they could work additional hours, the public works could help at the parks if needed and the parks employee could also help in other departments.  It was then moved by Member Marolf seconded by Member Lenker that the new park employee be accepted and employees for that position and the public works opening be hired.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

After the acceptance of the new employee, Chris asked that it be approved that Damian Maynard be hired at 80% of base pay ($16.61) and wage increases would depend on merits earned in the future.  Chris said that he would like it to be approved that we hire Matthew Wagaman for the public works position at 85% of base pay ($17.65) and wage increases would follow the regular employee pay incentive.  It was moved by Member Budding seconded by Member Lenker that these hires be approved.  The roll was called and the vote recorded as follows:

            Ayes: Owens, Budding, Stanley, Lenker and Marolf

            Nays: None                                                      Motion Carried

Chris thanked the Mayor, Council and committee for their help on this new endeavor.  All involved are just striving to make Wilton a better and more efficient City.

A construction progress meeting was held last Friday at City Hall. There are a few minor change orders that will be presented as they are completed.  It is planned that they will be doing a dry start up the first week of May with the aero mod system.  Seeding of the plant will be done at the end of May.  When all of the testing is done and approval is given, it will take two weeks to change over to the new plant.  We have been getting some assistance from employees from Durant as they have the same type of plant.  Chris said that is will probably be a year before the employees are fully comfortable with the operation.  It has been a four year process for the $5.8 million dollar project to get this far and will be state of the art when complete.  It was suggested that some type of tour be set up for the public when the plant is in full running capacity. 

Some much appreciated volunteer cleanup was done at city park.  The posts that were along the parking area were removed by City employees.  Parking blocks were placed in the areas where the posts had been.  Chris thanked Heartland Fellowship Church for their donation of the concrete parking blocks. 

Public Works employees are looking at rehabbing the cold storage building at the maintenance shop.  They want to put in insulation and a concrete floor.  This building could then be used to store the vactor truck.  Figures for this upgrade will be presented when received.  

Well #3 on Story Avenue is not performing to its potential.  Superintendent Kreimeyer has been looking into what could be done to replace or rehab this well.  The DNR has a lot of restrictions in place today and some of them have to do with the land requirements around the well.  The well is still working and does not need to be replaced immediately.  Kreimeyer has been conversing with Latta’s to see if it is possible to have the well cleaned out to make it perform better.  Member Owens said that he will give Chris the name of a company that rehabs wells in Muscatine.  This will be an ongoing exploration process that we need to keep track of.

No further business, the Mayor adjourned this meeting.

                                                                        ___________________________

                                                                        Mayor Robert L Barrett

Attest:

___________________________

City Clerk Lori A Brown 

  ** A Public Works Committee meeting was held at 6:30PM prior to this meeting.