Regular Meeting May 13, 2019 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday May 13, 2019. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: none. The agenda was presented for approval. It was moved by Member Lenker seconded by Member Marolf that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included in this consent agenda were: minutes from 4-22-19, Poppy Proclamation, Sidewalk reimbursement, Casey’s Liquor License, Wilton Municipal Budget, Yearly Transfers, TIF Payment Resolutions and Cornerstone Pay App #17 ($38,796.52). It was moved by Member Budding seconded by Member Owens that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The Mayor announced that this was the time (7:03PM) and place set for the public hearing for the Budget Amendment FY 18/19. It was noted that the notice of such hearing was published in The Advocate News and the affidavit was on file at City Hall. There were no written or oral objections received. Chris added that this amendment was mainly for 4th Street repairs, sewer repairs and the white water tower maintenance. Whereupon the Mayor declared such hearing closed (7:05PM). A Resolution entitled “A Resolution Adopting the Budget Amendment for the Fiscal Year Ending June 30, 2019” was presented for discussion. After due consideration and discussion it was moved by Member Lenker seconded by Member Stanley that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared Resolution No. 05132019 adopted. CITIZEN APPEARANCE: Brian Froehlic, dba Fro’s, thanked the Council for giving him consent to have his bike night for the last two Fridays. He was present at this meeting to make an official request to block off a portion of Cedar and Third Streets for his annual bike night to be held on Fridays this year. Brian has acquired new barricades which he thinks will help make the blocked off area more visible. Member Budding made a motion, seconded by Member Lenker to approve the bike night request with the stipulation that the next time the request will be made at the appropriate time. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Brian then asked the Council to consider allowing him to block off the sidewalk in front of his building on Cedar Street for outdoor seating. He said he would use cones and caution tape and there would still be room for persons to walk on the sidewalk. This area would then be used during the Friday night bike nights and on Saturday nights until around 1:00AM. More discussion was held on this request with other comments added by the Police Officers present (Clark and Johnson). It was decided that more details and thought need to be put into this request. The request will be on the agenda for the May 10th meeting. Jack Kress Jr of 111 E 4th Street stated that he is unhappy with the condition of the garage at 108 E 5th Street. There was a fire in the garage a couple of weeks ago and there is just caution tape around the structure and he feels it is unsafe. Isaac Hollingsworth of 110 E 5th Street was also present to add his dislike of the situation. There are children that live in this area and a lot of traffic through there and they feel that the garage is a nuisance. Chris said that he will check the site of the complaint and officially notify the owner. CONSULTANTS: Wilton Development Director Becky Allgood said she sent off some information to a potential industrial prospect. She showed one of the downstairs open buildings to a possible vendor. It would be great if all of the ground level spaces were occupied. Becky will be attending her first walking college day on Wednesday in Ames. She is looking forward to attending this seminar and hopes to obtain a wealth of information to use for Wilton. The new flower baskets were put up in the downtown area last week and the watering issue has been resolved. LEGAL ITEMS: A proposed Ordinance entitled “An Ordinance Amending Title 9 of the Wilton Municipal Code Entitled “Public Peace, Safety and Morals” Regarding House Numbers” was then presented before the Council for the second reading. At his time the City of Wilton does not have any ordinance regarding house numbers. This proposed Ordinance states regulations for house numbers and is for the safety of our citizens. After consideration, it was moved by Member Stanley seconded by Member Owens that said Ordinance be passed on the second consideration. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried It was then moved by Member Owens seconded by Member Lenker that the requirement of said Ordinance be considered and voted on for passage at two Council meetings prior to the meetings at which time it is finally passed be suspended and that said Ordinance be fully adopted. Upon the question of suspending said requirement, the roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Upon the question of fully adopting said Ordinance, the roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor approved said Ordinance, declared said Ordinance fully adopted, assigned the number 535 to said Ordinance and ordered that said Ordinance added to the City Ordinance. A Resolution entitled “A Resolution to Set Fees for the Use of The Parks Within the City of Wilton, Iowa” was presented for discussion. Chris explained that this Resolution was passed before but some of the wording needed to be clarified. This Resolution states that the rental fee is “per park”. After due consideration, it was moved by Member Stanley seconded by Member Marolf that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared Resolution No. 05132019A adopted. A Resolution entitled “A Resolution Consenting to Assignment of Trustee Agent Agreements; Escrow Agent Agreements; and/or Paying Agent and Registrar and Transfer Agent Agreement” was presented for discussion. Chris told the members that UMB has acquired the corporate trust business of Bankers Trust and this is formal paper work that needs to be approved. After due consideration, it was moved by Member Budding seconded by Member Owens that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared Resolution No. 05132019C adopted. MAYOR ITEMS: A note was received from Ryan Streck stating he was moving out of Wilton and therefore has to resign from the Board of Adjustment. Mayor Barrett said that he has asked Mike Vitalini to fulfill the spot on that Board due to this resignation. This term expires 3-28-21. It was moved by Member Lenker seconded by Member Stanley that the resignation and appointment be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Mayor Barrett said that he has noticed there are a few lawns around town that have not been moved. There are also offenders that are blowing the cut grass onto the street. The Mayor noted that not only does this cause problems with the storm sewers but can produce hazards for motorcycles. Chris said they have been taking note of the problem areas and the property owners will be notified. The annual government officials meeting was held Monday. Mayor Barrett and Chris talked with the Supervisors from Muscatine and Cedar County regarding the proposed improvements on the county line. We just want both counties to be aware of our intentions to move forward with this renovation project. COUNCIL ITEMS: An opinion of preliminary construction costs was presented from Klingner for the City Hall rehab. Chris gave an overview of the different categories, phases and descriptions on the paperwork. The total rehab project is $536,146; with the mechanical being the biggest part of this total and is of the highest importance. We have a budget of $400,000 for this project which would make us short of funds if we proceed with the entire project. Becky added that we should know by the end of June is we will receive the $50,000 grant for the outside façade of City Hall. Member Marolf asked Chris to check to see it putting brick on the west side of City Hall was included in this proposal. The members need to decide how they wish to proceed. After other discussion, it was the consensus of the members that the City continue on and get base bids for the mechanical and then get an alternative bid with the other sections. The City of Wilton has been notified that Governor Kim Reynolds will sign the Empower Rural Iowa bill (House file 772) on Monday May 20th at 1:00PM. She will be signing this bill at The Wilton Candy Kitchen that day and part of Cedar Street needs be closed off that day. It was moved by Member Lenker seconded by Member Stanley that part of Cedar Street be closed on May 20th for the attendance of Governor Reynolds. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The mural design that is proposed to be painted on the building behind City Hall was presented at the last meeting. Council wanted to wait on this approval to hear feedback from citizens. There were many positive comments on the suggested mural design. Steve Braudt, the painter was present and said he plans on starting the project at the first of July and asked for who wish to paint and also give moral support. The Members thanked Steve for his offer to do this project. It was then moved by Member Budding seconded by Member Owens that we give permission to move forward with the mural painting plans. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The next regular meeting date (May 27th) falls on the Memorial Day holiday and members were asked their pleasure on the change of that meeting. It was moved by member Lenker seconded by Member Budding that the Council have a call in meeting on Friday May 24th at noon to approve the bills for the month. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Member Owens said that he has noticed several spots around the city that need to have the curb and grass redone after repairs for water breaks have been completed. Chris said that we had a few fire hydrants replaced and we were waiting for those to be done so we can get all of the repairs completed at once. He will check with Hoekstra to see when he plans to start these projects. Since there is a new home being constructed on W Division Street, Member Budding wanted to make sure that the water flow issue in that area has been discussed with that property owner. Chris has been in contact with the owner and the builder at this location. Member Marolf reported that they are moving forward with the landscape project for the Freedom Rock. He asked Chris if he could get a specific time on when the storm sewer at the end of Maurer Street will be repaired. Member Stanley said that there is a sampling site at the end of W Summit Street. He reported that the area around that site has become a bit unsightly. Chris noted that the water employees have been watching that site and they want to make sure the water flows correctly when they complete the maintenance. ADMINISTRATIVE ITEMS: Chris wanted to make sure the members knew that the public works employees are making progress with the potholes. They have covered the whole town and are now going back to recheck or fix the sites. It may be three weeks before they return to a certain section, buy they are going to each street within the city. Progress at the new wastewater plant was slowed down a bit last week due to the weather conditions. The City will receive a bill from Hydro Clean for sludge clean out at the current wastewater plant. This is not a part of the new plant bid but the cleaning needed to be done. This tank needed to be cleaned so that the aerobic digester could be hooked up for the new plant process. Last week Chris met with the Scott County Y regarding the proposed Wilton Rec Center. A short question and answer time was held with all of their Board members regarding our ideas. They were very positive and gave us the green light to do fund raising with the Scott County Y named attached. Cornerstone has been working in the downtown this week and they hope to be finished by June 1st. There are a few punch list items that they will also be completed. A walk through will be scheduled for the second week in June. No further business, the Mayor adjourned this meeting. ___________________________ Mayor Robert L Barrett Attest: ___________________________ City Clerk Lori A Brown ** A finance committee meeting was held at 6:30PM prior to this regular meeting.