Minutes

Regular Meeting February 25, 2019 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday February 25, 2019. Mayor Pro Tem called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: Mayor Robert Barrett. The agenda was presented for approval. It was moved by Member Budding seconded by Member Owens that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included in this consent agenda were: minutes from 2-11-19, Jct Grill & Bar liquor renewal, Housing App for W Carter and Budget Hearing Resolution (sets the budget hearing for March 11th). It was moved by Member Marolf seconded by Member Lenker that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CITIZEN APPEARANCE: Tara Cullison, a planner from Bi State Regional Commission, spoke to the members at this time. Tara stated that Bi State has made some transitions in their staff and she wanted to introduce herself. She plans to visit Wilton once each quarter to get a better understanding of this community so she will be able to help out as needed. Bi State provides many services to cities and she reminded the members to contact her with any questions or items that are needed and she will make sure to get an answer. Members thanked Tara for her visit. CONSULTANTS: Wilton Development Director Becky Allgood reminded everyone of the Job Fair this Friday to be held at the Wilton Community Center. They are planning on 320 students from Wilton and Durant and 30 businesses have signed up to be present. From 2:30-5:30PM the job fair will be open to the public if anyone is interested in attending during that time. Becky thanked all of the businesses and everyone who has help present this job fair. On Thursday Becky will be attending a Scott County Economic Development meeting in Bettendorf. She will report back to the Council at the next meeting. Becky is working on putting the finishing items together for the HRDP grant. She is hoping to get a good review on this grant application this year. The hotel study and this was discussed at the WDC meeting this month. There is a charge of $3500 for the consultant to come to Wilton for a feasibility study as the first phase. If the results are positive he will return again with a charge again of $3500 for the second phase. He will stay with the project until it is complete as we look to see if it would be reasonable to put a hotel on the city property along Highway 38. Chris and Becky have done some research on this specific consultant and have gotten positive remarks about his work. It seems that he has a very good reputation with the hotel group. WDC may be asking the City to split this cost with them; if the council is on board to move forward with the assessment. Discussion was held and it was the consensus of these members to move forward with the hotel study. Becky will keep the Council informed on this process. COUNCIL ITEMS: The City has received two proposals from Klingner & Associates. The first is a short form agreement for engineer/architect surveying services. This will provide drawings of each façade of the City Hall. Each elevation will show historic resources with general notes of current conditions and suggested repairs. These drawings will be used in connection with the HRDP grant application. Lump sum basis for this first agreement is $1000. The second agreement was a scope of services for the City Hall interior renovations. The project will involve developing a base bid to upgrade the mechanical systems, electrical systems, add a sprinkler system and create more accessible restrooms. Total for the design development, construction documentation, bidding assistance and construction administration is $75,700. Klingner has done some preliminary work and building assessment for the renovation of City Hall and they will now gather schematics and drawings. The total of this project will be based on the façade grant funding; noting that this is approximately 15% of the total project. Architect services are needed for this project due to the fact that the projects costs are over the threshold set by the State of Iowa. After further discussion, it was moved by Member Marolf seconded by Member Budding that both of these proposals be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Member Stanley said that some of the US flags that are out in the downtown town area are very tattered from the recent high winds that we had. Chris will make a note to have the employees remove the flags. Member Owens asked the police department to check on a trailer and boat that have been parked on the north end of Maurer Street. He thinks that it has been parked on the street for more than two days. Member Budding asked if Chris could get a cost estimate for the recent snow removal. This would give the members an idea of how much of our budget is going out for cleanup. Chris reminded everyone that there has been a lot of cold weather recently and some of the streets are still packed with ice; especially the shaded areas. He wanted to caution everyone to be careful when driving or walking. ADMINISTRATIVE ITEMS: Chris noted that the Budget has all been completed and the tax rate was kept at the same amount as the previous year. The hearing has been set for the next meeting. Public Works Director VanDusen met with the dealer regarding the new garbage truck, which is being included in the budget for next year. We have purchased the new truck from Kilburg Equipment and we are planning on delivery late August or perhaps September. Chris added that the present truck has already been sold. BILLS: The Financial Statements were accepted and placed on file. It was moved by Member Lenker seconded by Member Owens that the total disbursements of $288,496.95, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business was before this Council, the Mayor Pro Tem adjourned this meeting. _________________________________ Mayor Pro Tem Dr. Keith W Stanley Attest: ____________________________ City Clerk Lori A Brown