Meeting

Regular Meeting May 14, 2018 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday May 14. 2018. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: none. The agenda was presented for this meeting. It was moved by Member Budding seconded by Member Lenker that the agenda be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included on this were: minutes from 4-23-18, Urban Renewal Resolution (No. 05142018), Loan and Disbursement Resolution (No. 05142018A, Seal Coat proposal and TIF Payment Resolution (No. 05122018B). It was moved by Member Owens seconded by Member Stanley that the items on the consent agenda be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CITIZEN APPEARANCE: Brian Froehlich, representing Fro’s at 309 Cedar Street, was present to ask permission to use 3rd Street for bike night. He will be hosting this event on Wednesdays this year May 9th until September 5th from 5-9PM. Brian gave the Council a map showing the areas he is requesting to use for this weekly event. He tries to inform the bikers that come to the bike night that they are close to the residential area and asked that they try to keep the noise of the bikes to a minimum. No further discussion, it was moved by Member Owens seconded by Member Marolf that this street usage be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Brian thanked the Members for their approval and also stated that he will be having an end of the year party on September 15th. He will come back before that date to give the City more information at a later time. CONSULTANTS: Becky Allgood, Wilton Development Director, reported that the Wilton Chamber of Commerce has agreed to sponsor a farmer’s market for downtown Wilton. They are planning to hold this weekly on Thursdays. More information and a map of the designated area will be presented at the next regular council meeting. Becky attended the governmental officials meeting today and she spoke with State Senator Bob Dvorsky regarding the HRDP grant application. Becky said that he sent a letter of support to the Culture Affairs department. This particle support letter will be forwarded to the State Historical office. Members were appreciative for any type of support to help receive this grant. LEGAL ITEMS: A Resolution entitled “A Resolution Concerning the Fees Charged by the City of Wilton” was presented for discussion. Chris said that this Resolution sets fees for the extra services such as equipment, mowing, etc. One of the charges listed is for appliance pick up at the curb. Since this charge changes from time to time, this resolution states that if a person wants this service they will need to call City Hall for the current price. This way the resolution will not have to be changed each time the price changes. After further consideration, it was moved by Member Budding seconded by Member Stanley that such Resolution be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon, the Mayor declared said Resolution No. 05142018C adopted. A Resolution entitled “A Resolution to Set Public Hearing for the Proposed Budget Amendment for FY 17/18” was presented for discussion. Chris explained the reason for the needed amendment. Noting the increase of appropriations disclosed in the budget amendment form. This will set the budget hearing for May 29th. After further consideration, it was moved by Member Lenker seconded by Member Owens that such Resolution be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon, the Mayor declared said Resolution No. 05142018D adopted. MAYOR ITEMS: At this time Mayor Barrett read a Poppy Proclamation setting May 15th as Poppy Day in Wilton. The proclamation asks that citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on that day. Next a proclamation was read proclaiming May 13 to May 19 as Police Week. Such proclamation calls upon the citizens in this community to especially honor and show sincere appreciation for the police officers of Wilton. Mayor Barrett asked Chris to check the corner of the street at 5th and Highway 38. He said there is quite a big pothole near the edge of the street that seems to be getting bigger. Chris said that the public works have looked at this area and have plans to fix the hole and also make it better for the water to drain off of that section of street. Now that it is grass mowing season, Mayor Barrett said he has noticed quite a few lawns around the city that are in need of maintenance. Police Chief Leathers reported that is department now has lawn markers that will be posted at the properties that need to be mowed. If the lawns are not mowed within a certain time period, the City, per ordinance, can site the property owner and mow the lots at a cost of $100 per hour. Member Budding added that he is surprised at how many citizens throw their mowed grass onto the curbs. Chris added that we are trying to be more aware of this issue and warn the offenders at the time it happens. This is also a nuisance according to City Ordinance and the property owner can be sited for that issue. A letter was sent to the Mayor regarding the propose Rec Center. The letter was not for or against but had some good points. Anyone with comments and or questions should attend the next meeting that will be held in the near future. The annual Smorgasbord will be held tomorrow night on May 15th. Mayor Barrett encouraged people to attend as this is the last time this event will be due to lack of attendance. The meal will be served at 6:00 and prizes will be drawn for throughout the night. A citizen had contacted the Mayor regarding the issue of golf carts vs utvs driving at night. He explained to them that it is an Iowa State law that prohibits golf carts from driving at night and the City cannot override that law. COUNCIL ITEMS: The parks within the city get used relatively often during the summer months. On the weekends there is normally a tournament being held at all or one of the parks. Chris suggested that the City implement a charge to the group that sponsors any of the weekend tournaments. He has checked with other cities around the area and most parks have a usage fee. There are expenses for the city when these events are being held – electricity, lights, concession use, toilet tissue, paper towels and garbage clean up to name a few. When the teams are charged an entry and the persons attending have to pay, there is money being made during the weekend event. The city staff feels that $100 per weekend charge would help offset those expenses a bit. Anyone wishing to hold a tournament would need to register at city hall and pay the fee and they would be given a registration card to have for their tournament. If the members concur with the cause to charge a user fee, Chris will draw up a resolution with the specifics. Discussion was held and it was the consensus that the City move forward with charging fees for tournaments to be held at the parks within Wilton. A development services agreement for engineering services was received from McClure Engineering. Such agreement is for a housing concept for the City property at W Wate and Highway 927. A grant was obtained for this service and matching funds were added by WTC and REC. There will be no cost to the City, but we will be the holder of the funds. It will be a plus to see the outcome of this plan to see how and what this land can be used for to benefit the development of Wilton. It was moved by Member Budding seconded by Member Marolf that the services agreement be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The next regular Council meeting falls on the Memorial Day holiday. Mayor Barrett requested that this meeting be changed to Tuesday May 29th at 7:00PM. It was moved by Member Marolf seconded by Member Lenker that the meeting be changed to Tuesday. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Pay app #7 in the amount of $77,021,05 was presented for approval. Chris and Becky have been monitoring the progress of the downtown revitalization and feel they have been forward at a good pace. It was then moved by Member Stanley seconded by Member Owens that this pay app be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Member Budding asked if we know what time frame there is for the yellow water tower to be repainted. He feels the discoloration is getting worse and hears many comments from people. Chris said the tower was put in place in 2009 and repainting is usually within ten to fifteen years. He will check with the engineering to see if they have a specific year for the painting. Since the latch key building is now repaired, Member Budding asked if there is insurance coverage on the site. Chris said it has been added to the insurance policy and that we are storing the portable generator and some winter items there at this time. Member Owens asked Chris to check with the High School to see if there are any students that need extra credit that would be willing to volunteer for the City. There always seems to be work to be done at the parks or the other city buildings. Chris will get in touch with someone at the school. ADMINISTRATIVE ITEMS: Chris stated that the public works have been busy getting the curbs and right of ways fixed from the numerous water main breaks that occurred during the past winter. They have also been out street sweeping and catching up on some outdoor items since it has been raining lately. An estimate for the remodel of the mechanical system for City Hall came in at a price of $150,000. This is less that what was expected and will leave funds to be elsewhere. The project when started will also include an upgrade of the present bathrooms. At this time (8:00PM) it was moved by Member Stanley seconded by Member Budding that this Council move into closed session per Iowa State Code 21.5(c). The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried At 8:33PM the Council resumed regular open session. It was moved by Member Budding seconded by Member Marolf that we instruct the City Attorney Julie Degen to pursue litigation strategy as discussed. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business, the Mayor adjourned this meeting. _______________________________ Mayor Robert L Barrett Attest: ____________________________ City Clerk Lori A Brown An information meeting for the proposed Rec Center was held at 6:30 prior to this regular meeting,