Minutes

Regular Meeting February 12, 2018 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday February 12, 2018. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: Wayne Budding. The agenda was presented for this meeting. It was moved by Member Stanley seconded by Member Lenker that the agenda be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried A consent agenda was presented for approval. Included in this agenda was; minutes from 1-22-18, pool allocation, void checks and Dollar General Beer permit. It was moved by Member Owens seconded by Member Lenker that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried At this time (7:03PM) the Mayor opened the public hearing to review an application for a State Revolving Fund (SRF) loan. This public hearing is to inform residents of the community of Wilton of the proposed action, discuss the actual cost and use fees associated with the project. Documents include design and environmental information related to the proposed improvements to the City’s wastewater treatment system. Chris added that the sewer rate charges have been adjusted at a gradual increase to cover some of the cost of this proposed improvement. The Mayor asked for any oral or written comments. No written or oral comments were received. At this time (7:05PM) the Mayor declared such hearing closed. After checking the options for paying for the wastewater plant, it was decided that the SRF would be the best deal for the City. Chris reported that there are stipulations with the SRF but most of these have been dealt with, either through the City or HR Green. CONSULTANTS: Wilton Development Director Becky Allgood reported that she talked with the downtown contractor today regarding outside paint colors. The building owners have two choices and need to report back with their decision. A lot of work has been done to the Candy Kitchen building and the structure has been put back to a straight position. A connection study at no charge will be done by Mike Nolan. This will be in connection with the proposed Rec Center and will show possibilities for bike and walking trails. Mike is doing this as part of a requirement to get his master’s degree. He may include the Council as part of a question and answer team. A Resolution entitled “A Resolution Approving Plans and Specifications for the Wastewater Treatment Plant Systems Improvements” was introduced for approval. Andrew Marsh of HR described the plans and specs regarding the new wastewater treatment plant. The need for growth and expansion has been reviewed with respect to this new plant for the years to come. He added that the DNR needs to conduct a field work study and then give approval for an environmental permit. After further consideration it was moved by Member Stanley seconded by Member Marolf that such Resolution be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried The Mayor then declared said Resolution No. 02122018A adopted. A professional services agreement for the wastewater treatment improvements from HR Green was presented for confirmation by the City. Such agreement is a continuation of services to the bidding phase and monitoring of the project. Agreement states that the city agrees to pay for services performed by HR Green on the following basis: time and material basis to be increased by $180,000 which includes up to 320 hours of construction observation per the April 2016 scope of services agreement. Additional construction observations if required may be provided at a rate of $150 per hour. It was noted that the City Attorney has looked over a comparable agreement in the past. After further consideration it was moved by Member Owens seconded by Member Lenker that this agreement be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried Bids for the wastewater treatment plant were received and opened last week at City Hall. Andrew said they were pleased with the six competitive and favorable bids that were received. The bids collected have been reviewed by HR Green. Andrew reported that WRH Inc (Wendler Construction) was the low bidder at $5,878,900. It is good news that this low bid is below the engineer cost estimate of $6,000,000. He also added that these costs include the HyLine and Vitalix providing flow and loading costs. At this time on behalf of HR Green, Andrew recommended that the bid from WRH be accepted. It was them moved by Member Stanley seconded by Member Lenker that this bid be accepted. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried Andrew said that this construction project will be ongoing for approximately a year. Small items can be addressed at this time and heavier construction can start as soon as the DNR gives the environmental clearance. Andrew reported that this clearance should be given without any catches since Wilton had approval from the DNR with the last wastewater update. The City should be in the good graces of the DNR for the next ten years following this upcoming clearance. Mayor and Council were in agreement that it is favorable to get this expansion project under way. MAYOR ITEMS: The Mayor was asked by a citizen if the new storage building on E Wate Street could be used for batting practice. Chris told the members that the building does not have any heat or electricity. It is just being used as a cold storage building at this time for city equipment. Members would need more information on costs for heat and wondered if there would be damage to the inside of the building due to balls being hit around. It was the consensus that this request would not be approved at this time. The City has received a lot of snow over the last week. Mayor commended the public works employees for their diligence in clearing the streets and the downtown area. Chris added that the downtown was put on hold for a day because of the hours that the employees had put in during the week. He feels they need to have some down time to recoup and refresh from the plowing and regular weekly job duties. It is best that they don’t operate heavy equipment if they are tired and they also like to have a plan in place due to the onset of predicted inclement weather. Due to the recent weather pattern, there have been ten water main breaks throughout the City. The employees are diligent in getting these repaired even during harsh weather conditions. It was noted that these break sites are marked with cones and will be on the repair list in the spring. During the budget meeting Chris gave the council an equipment replacement plan. Mayor Barrett felt this was a good plan to stick with so our equipment stays at the best operating function as needed. COUNCIL ITEMS: Pay application #3 was presented for Cornerstone for the downtown façade. An observation report was included with the $19,560.97 that was due. Members were in agreement that is was good to see some progress being made on the Candy Kitchen building. It was then moved by Member Stanley seconded by Member Lenker that this pay app be approved for payment. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried At this time a Resolution entitled “A Resolution to Set a Public Hearing for the Proposed Budget For FY 18/19”. This sets the public hearing for March 12th at 7:00PM. After due consideration, it was moved by Member Owens seconded by Member Marolf that said resolution be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried The Mayor then declared said Resolution No. 02122018 adopted. Chris reported that we received a lot of good applicants for the office assistant job opening. Interviews were held during the last week and a second interview with one candidate was done by the Mayor. Chris said that the job has been offered to Lizabeth Maurer and she has accepted and can start on February 26th. At this time he asked the Council to approve this hire. It was moved by Member Lenker seconded by Member Owens that Lizabeth Maurer be hired for the office assistant job. The roll was called and the vote recorded as follows: Ayes: Owens, Stanley, Lenker and Marolf Nays: None Motion Carried Sergeant Clark has been working on altering the present pit bull/vicious animal ordinance. At this time he gave the members a copy of what he has proposed for an amendment to that ordinance. The members will look over this proposed amendment and it will be on the agenda for the next regular meeting. Mayor and the members thanked Dave for his work on this change. Member Stanley requested that the cul de sacs around the city be checked. Since we are supposed to have warmer weather this week he did not want the ends of those streets to become flooded from the snow melt. It was also suggested that if the homeowners have storm drains near them; they should check to make sure they are clear for the water to flow in to. No further business, the Mayor adjourned this meeting. ______________________________ Mayor Robert L Barrett Attest: _________________________ City Clerk Lori A Brown ** A budget review meeting was held at 6:00PM prior to this regular meeitng