Minutes

Regular Meeting January 28, 2019 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday January 28, 2019. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Steve Owens, Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: none. The agenda was presented for approval. It was moved by Member Stanley seconded by Member Lenker that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda was presented for approval. Items included in this consent agenda were: minutes from 1-24-19, Cemetery allocation, Wendler Pay App #8 and Board appointments. It was moved by Member Owens seconded by Member Lenker that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CITIZEN APPEARANCE: Chief of Police Tim Leathers introduced Brad Zaiser of Country Financial Insurance at this time. Brad knew that the Wilton Police Department was looking at purchasing new body armor and carriers for the full time officers. He contacted the Chief and told him that there was a grant through Country Financial to help assist with this proposed purchase. Chief Leathers worked with Brad last week and filed the appropriate paperwork. Brad was present tonight to share that the grant was approved and he had a check in the amount of $1500 to donate for the vest program. At this time Sergeant Clark presented information regarding the department replacing the expired body armor and carriers worn by the full time officers. Most of this equipment is over ten years old; which is far past the expiration date. He has done a lot of research on types and cost of the proposed equipment. Sergeant Clark is asking the Council for approval to purchase 4 Gator Hawk Helix II body armor vests. These are a level two ballistic and impact trauma resistant vests with a five year expiration date. The carriers to go with these vests are Gator Hawk APB front zip load bearing armor carrier. The APB is becoming standard due to the comfort and ease of use. After doing much research and price checking, he has received an agreement with Uniform Den to purchase the vests at a price of $392.50 each and the carriers at $235.00 each. Wilton Police has been a good customer with Uniform Den and they were very gracious to work with us on the price of these items. There are funds in the Police Trust & Agency account and along with the Country Financial donation; total price that the City will need to pay will be around $2800. After other discussion, it was moved by Member Owens seconded by Member Lenker that we approve the purchase of four replacement vests not to exceed $3000. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Mayor and Council thanked Brad Zaiser for his assistance in getting the grant funds for the purchase. They also thanked Sergeant Clark for his exploration and detailed information on this replacement of the vests. It was noted that perhaps a five year replacement policy could be put in place for this equipment. The City wants to do their best to protect the police department. Sergeant Clark reported that he went on a welfare check last week on E 2nd Street. This is a home that the Wilton Police Department has been called to in the past due to the stability of the person that lives there. The tenant has trouble getting around and during the winter someone was concerned about his welfare. When he arrived at the home he noticed that the snow was undisturbed on the driveway and that there was quite a drift blocking the entrance door. Sergeant Clark did get a response from the man inside and took care of making sure he was doing ok. He did find out that the man had not been out of the home to get a supply of food or mail since he could not get his car out of the driveway due to the snow. Clark called one of the City employees and that an employee came to the residence on his off time (after being out plowing for the last two days). He brought his personal snow blower and cleaned off the driveway so the gentleman could maneuver his vehicle out and about. Sergeant Clark said it is good to work with such willing fellow employees and wanted to express his gratitude. CONSULTANTS: Wilton Development Director Becky Allgood thanked all of the city workers for their labor and efforts to keep the City streets cleared of all the snow that had fallen lately. Mayor and Council agreed with giving kudos to the City employees for their endeavors in the recent snow falls. Becky had attended a session at the League of Cities conference last September regarding the Healthiest State Initiative. This initiative invites Iowans to apply to join the Iowa Walking College. This college is a six month program where fellows will explore ways to improve walkability around the state through online and face to face meetings. Becky wishes to apply to attend this Waling College and part of the criteria is to have a letter of support from the Council. If she does get chosen to attend she would then form a strategy for walkability in Wilton. A connections study has already been done here and this would enable her to move this along. There is a funding component that she would also like to pursue which could help with sidewalks, signage, etc. After other discussion it was moved by Member Marolf seconded by Member Stanley that it be approved to give Becky a letter of support for her wish to attend the Walking College. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried A housing meeting will be held at the WDC office on Tuesday at 10:00 AM. There is a Rec Center meeting scheduled for February 19th. She is continuing to do work on the HRDP grant for the City Hall. Becky has had a lot of contact with possible prospects lately. As always she hopes that one will choose to set up in Wilton; it is a great place to live and be a business owner. MAYOR ITEMS: Mayor Barrett talked with the City Attorney last week and she stated that she is still going through paperwork regarding the surfacing and annexation of Division Street. Cornerstone was in Wilton last week working on some finishing items for the downtown revitalization. They worked on the Star Drug building putting in windows in the upstairs and did some work on the store front. A yearend report was given at the annual chamber meeting last week. Some of the items that Mayor Barrett reported on were the number of calls that were made by the Wilton Fire & Police departments. There is a need for EMT’s here in Wilton and if anyone is interested there are applications at City Hall. Chris said he has talked with the Fire Department and they have two males interested in taking the EMT class. Since the cost of taking the class is a bit expensive, Chris is going to work with the department to initiate a contract, similar to the one for the police academy. Having this contract they hope to get more persons interested in joining the EMT’s and or fire department. Once they have a contract drawn up, he will bring it to the Council for approval. CORRESPONDENCE: The City has received information that Mike Kaufmann of rural Wilton has made a donation to the Wilton Park board. Mike was a recipient of an American Farmers Grow Communities grant in the amount of $2500. He wishes to put this toward a new scoreboard at the City Park. Mike has been in contact with the Wilton Park Board and more information will be brought to the Council when it is acquired. COUNCIL ITEMS: The Wilton Public Library presented a form of agreement for services between the Library and Martin Gardner Architecture PC for a proposed Reading Garden. Phase I includes schematic design at a price of $7200 and Phase II includes construction documents, bidding and administration at a price of $16,800. Total project has a set initial benchmark budget of $200,000; noting that the Townsend Foundation designated funds for this project. Such garden is being planned to be constructed on the southwest corner of the center. Chris stated that the Friends of the Library have agreed to take care of the general maintenance of the garden. The City would be responsible for capital maintenance over time if needed. The Library has asked for approval to move forward with this project by signing this service agreement. It was then moved by Member Stanley seconded by Member Owens that the service agreement be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The public works director has been exploring options for a new garbage chassis and packer. Prices, specs and quotes were presented with the findings. After checking the options; the public works department is asking to purchase a Peterbuilt 348 with a Leach packer for a price of $115,582; which includes a $63,000 trade in. Chris believes that our employees do a good job of taking care of the equipment which reflects on the good trade in price. He added that the fund balance in the garbage account has gradually increased and we will be able to pay for the truck when it arrives. Chris noted that this is being put in the budget for the next fiscal year, since it will not arrive probably until July regardless. After further discussion, it was moved by Member Budding seconded by Member Stanley that it be approved to order the new garbage chassis and packer. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Member Budding talked to a citizen that lives on W 3rd Street and he is concerned about the condition of a home in his neighborhood. Chris will make a note about the property and check on this concern this spring. Member Stanley reported that a meeting with HR Green was held last week regarding the storm water grant through the SRF funding. Property and business owners along Division Street were present. We will be looking at a way to divert the water way away from those property owners affected. One effecting solution would be to divert the water away from the owners and catch it before it gets to the road right of way. ADMINISTRATIVE ITEMS: The City signed an agreement last year with VisuSewer to do the sewer lining and make payments in three budget years. The bill due to them for this fiscal year is $75,000. VisuSewer will be back in Wilton this spring to continue their lining and camera efforts. Members agreed that this has been a great service for the city and has made essential improvements to our sewer system. It was then moved by Member Owens seconded by Member Lenker that the bill of $75,000 be approved for payments. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf+ Nays: None Motion Carried The current snow removal regulations were distributed to the Members. Chris said he has been talking with the Police and Public Works department about possible changes to this ordinance. These departments would like to see the regulations be city wide and just not for the downtown district. He has researched other cities and there are many different ways that they deal with snow removal and parking of cars on the streets. It would be ideal for a snow emergency to be put into effect and all cars are required to be off of the streets during snow removal in business and residential areas. If we would modify the ordinance, we could phase into it during next winter and work up to the strict rules. Consensus was to move forward with a city wide snow emergency plan. Chris will do more investigation and draw up a sample ordinance in regard to snow removal regulations to bring to the Council for discussion. There have been problems with property owners plowing and or throwing snow on the streets and on neighboring property owners or on right of ways. According to the City ordinance this is illegal and some of the buildup of snow causes problems with our snow removal. Chris said that he is asking the water department to make sure that fire hydrants around the City are cleared of snow. There was a water main break last week on W Wate Street. The employees did fast work right after the locates were completed. The new F550 had a front drive axle break off of the yoke. This break should be covered by warranty and hopefully will be repaired soon. Due to the predicted bitter cold weather, garbage collection for Wednesday has been changed to Thursday this week. Since there are supposed to be high winds this week, there will be no recycle pickup. Because of the cold weather forecasted, warming station options are available through the Wilton Police Department. The City cell phone contracts were up and new phones were obtained for all departments. More durable phones were purchased for the public works departments. Chris has been working on the revenues for the upcoming budget year and will be moving on to the expenditures soon. He is requesting that a budget session be set up for 6:00 PM before the next regular council meeting on February 11th. BILLS: The Financial Statements were accepted and placed on file. It was moved by Member Marolf seconded by Member Lenker that the total disbursements of $577,423.11, approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business, the Mayor adjourned this meeting. __________________________ Mayor Robert L Barrett Attest: ________________________ City Clerk Lori A Brown