Council Minutes 04-27-2020

Regular Meeting April 27, 2020 The Council for the City of Wilton, Iowa met in regular session in the Community Room at City Hall on Monday April 27, 2020. Mayor Robert L Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Wayne Budding, Keith Stanley, remotely connected Sheryl Lenker, Ted Marolf and Steve Owens, Absent: none The agenda was presented for approval. It was moved by Member Stanley to amend the agenda by adding Woda Cooper Company to Administration items. Seconded by Member Budding that the agenda be approved with update. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The consent agenda presented for approval. Items included were: Minutes from 4-13-20, Housing App (Mark and Linda Baker) and Precision Pay App#6 ($114015.67) It was moved by Member Budding seconded by Member Owens that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CONSULTANTS: Wilton Development Director Becky Allgood reported that the closing for the model home is scheduled for May 15. Progress is being made in the sale of the corner lots but because of the current situation things are moving slower than expected. Work is continuing to be done on the Highway 38 /I80 study, and the storm water project. LEGAL ITEMS: The next regular scheduled Council meeting falls on May 25, which is a noted City holiday. After discussion, it was determined that the meeting will be moved to Tuesday May 26 at 7:00. It was so moved by Member Lenker and seconded by Member Owens that said meeting be changed. Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Ball presented a resolution relating to revenue bonds (Wilton Retirement Community Project) Series 2013, of the City of Wilton, Iowa; and specifically (1) fixing a date for a public hearing on the proposal to amend the terms of such bonds and related documents to adjust the interest rate for the remaining term of the bond including changing the interest rate adjustment dates and (2) directing publication of notice of intention to amend the terms of said bonds and the related documents The date for the public hearing date needs to be changed to May 26, 2020 at 7:00pm. Member Stanley so moved to change the date as stated, seconded by Member Marolf. The roll was called and the vote recorded as follows. Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Thereupon the Mayor declared said Resolution No. 04272020 duly adopted. A resolution entitled “A Resolution Suspending Penalties on The City Portion of Utility Bills” was presented. Now therefore be it resolved that the City of Wilton, Iowa will temporarily suspend late fees and non-payment disconnections for City services during the following time frame: March 1, 2020 through June 1, 2020. Bills are still due on the 20th of the month and customers are encouraged to submit their payment as soon as they are able. This order may be extended per the vote of the City Council as necessary. At this time the City of Wilton, Iowa City Hall is closed to the public due to the Covid-19 virus; anyone wishing to make payment arrangements should call Wilton City Hall for more information. After due discussion, it was moved by Member Budding seconded by Member Lenker that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Thereupon the Mayor declared said Resolution No. 04272020A duly adopted. The City Administrator requested that the Council adopt a resolution directing UMB Bank, n.a. to take action to call for prepayment $380,000 of the outstanding balance of the City’s General Obligation Corporate Purpose and Refunding Bonds, Series 2013, as of June 1, 2020 After due discussion, it was moved by Member Owens and seconded by Member Stanley that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Thereupon the Mayor declared said Resolution No. 04272020B duly adopted. MAYOR ITEMS: Due to the resignation of Richard Valet on the Board of Adjustment, Mayor Barrett requested that Jamie Hull be appointed to fill this vacancy. This term will expire 02/28/2022. It was moved by Member Stanley seconded by Member Lenker this appointment be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. At this time the Mayor also reappointed Jennifer Hunter and Jim Williams to the Library Board. The term for these appointment will expire 07/01/2026. . It was moved by Member Owens seconded by Member Budding these reappointments be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Mayor Barrett wanted to commend Police Chief David Clark and his officers on the continued outstanding job during this virus. The City appreciates all they are doing for us. Even with the shortage of employees they have experienced, Chief Clark has managed to complete all the upgrades to the Squad cars. Mayor Barrett asked Chris to check on the condition of the edges of Highway 927. He said they are crumbling and are really in need of repair. COUNCIL ITEMS: Police Chief David Clark presented a diagram from Brian Froehlich, dba Fro’s requesting to give consent for Bike Night starting May 1st to September 4th,from 5:00 pm. to 9:00 pm. with an end of the year Poker Run contingent on the Governor opening up the county by then. He is again asking to block off a portion of Cedar Street to the alley for Bike Night. Chief Clark suggested he needed better signage at the end of Elm Street for the closing of the street. Member Owens made motion, seconded by Member Marolf that Brian Froehlich’s request for the street closing for Bike Night is approved contingent of the Governor opening of the State and with proper signage warning of the street closing. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Ball presented a quote from Triple B Construction to repair and/or replace the culverts on W 5th street($7807.50). The City is responsible for taking care of the ditches on the city right of way. Triple B informed Ball that just cleaning them out would be a waste of money because there is not enough fall in the grade of the ditch. Cleaning it out would not fix the problem. Mayor Barrett suggested Ball contact the property owners and have them contribute to paying for part of this repair. After discussion if was moved Member Lenker, seconded by Member Marolf that we approve the repair of the ditches on W 5th Street with the understanding that Ball will meet with the landowners for part of the repair. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried A seal-coating proposal from LL Pelling was given to the members. A list of all the streets that need attention was included in this proposal with Ball negotiating on the repair of some of the streets that were not properly taken care of last year. Other conversation was held on this proposal and the conditions of the streets. It was moved by Member Budding and seconded by Member Stanley that the seal-coat proposal ($101,036.25) be approved. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The financial Statements were accepted and placed on file. It was moved by Member Lenker, seconded by Member Marolf that the total disbursements of $514,144.86 approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. ADMINISTRATIVE ITEMS: Ball presented the City of Wilton Zoning Application for the 5th street property from Woda Cooper. They are making this request as a vital component of the application to Iowa Finance Authority to develop the site into 35 apartments for independent living seniors. The application is to rezone the 4 acres from C-1 to R-2 as defined by the City of Wilton Zoning Code ordinance. It was so moved by Member Marolf and seconded by Member Lenker to send this rezoning application to the Planning and Zoning Board for review. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Ball reported that the City is moving forward with the Storm Water Drainage project, and we will finalize the transfer of the property with approval of the easements in May. He will be taking bids in June to start the project in the fall. The Wilton Library is offering curbside pick up. Just call during regular open hours Monday to Friday and you can set up a pick up time. They will check to see if they have a specific book you are looking for or you can let them choose one for you after you give them a general idea of what you like to read. No patrons can enter the library per the Governor's order. Ball would like some input on projects that the Council might want to proceed with if stimulus money is offered to the City. Projects would need to be shovel ready and moved on quickly if money becomes available. A few projects discussed where repainting of the water towers and upgrading the Water Plant electronics. Also, roads that need to be addressed could be 3rd Street plus the bridge and 5th Street. Paving the rest of Ayres Progress drive would help with the sale of the rest of the lots in the Industrial Park. After some discussion the Council recommended that Ball instruct HR Green to put together a proposal for 5th Street and 3rd Street. The City employees are continuing to work split shift, with safety meetings conducted at home and covering other areas when needed. The hiring of the summer employee is put on hold until the restrictions are lifted. The city council would like to thank Liz Mathews and family for picking up the trash in the field north of 5th St, across the Street from WTC. Thanks for taking pride in our Town! No further business, this meeting was adjourned. _________________________________ Mayor Robert L Barrett Attest: _________________________ Deputy Clerk Kathryn Koele