June 22,2020 Meeting

Regular Meeting June 22, 2020 The Council for the City of Wilton, Iowa met in regular session in the Community Room at City Hall on Monday, June 22, 2020. Mayor Robert L Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Wayne Budding, Keith Stanley, Sheryl Lenker, Ted Marolf and Steve Owens, Absent: none The agenda was presented for approval. It was moved by Member Budding seconded by Member Lenker that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Marolf and Lenker Nays: None Motion Carried The consent agenda was presented for approval. Items included were: Minutes from 06-08-20 meeting, Local Option Transfer, Renewal of Cigarette/game room/ dance hall permits, SGEI 28E agreement amendment, and Light Plant Budget Amendment. It was moved by Member Lenker seconded by Member Stanley that the consent agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CONSULTANTS: Wilton Development Director Becky Allgood reported that Muscatine County donated the cannon from the courthouse to the City of Wilton to be placed by the Freedom Rock. Triple B Construction will be consulting with Allgood and how it can be moved to the site in Wilton. The plans are to display it at the Freedom Rock site with a move to the Wilton Depot in the winter. LEGAL ITEMS: The Mayor announced that this was the time (7:12PM) and place set for the public hearing for the Budget Amendment FY2019-2020. It was noted that the notice of such hearing was published in The Advocate News and the affidavit was on file at City Hall. There were no written or oral objections received. Where upon the Mayor declared such hearing closed. (7:13PM) A Resolution entitled “A Resolution adopting the Budget Amendment for the Fiscal Year Ending June 30, 2020 was presented for discussion. After due consideration and discussion it was moved by Member Budding seconded by Member Lenker that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor declared Resolution No. 006222020 be adopted. Ordinance No: 544 Second Reading At this time a proposed Ordinance entitled “An Ordinance Amending the Zoning Ordinance to Change the Zoning of Certain Real Estate from C-1 Highway Commercial to R-2 Mixed Residential District” was presented before the Council for discussion. After consideration of said Ordinance, it was moved by Member Budding and seconded by Member Stanley that said Ordinance be passed. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. It was then moved by Member Stanley seconded by Member Owen that the requirement that said Ordinance be considered and voted on for passage at two Council meetings prior to the third meeting at which time it is finally passed be suspended and that said Ordinance be fully adopted. Upon the question of suspending said requirement, the roll was called and vote recorded as follows. Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. Upon the question of fully adopting said Ordinance the roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor approved said Ordinance, declared said Ordinance fully adopted assigned the number 544 to said ordinance and ordered that said Ordinance be added to the City Ordinance book. MAYOR ITEMS: Mayor Barrett commented on the condition of some of the streets and felt that there was a need for some patching. Ball reported that VanDusen is working on a list including all the streets that need repaired. Mayor Barrett commented about the Wilton Library and Wilton City Hall opening up to the public. COUNCIL ITEMS: A Resolution entitled “A Resolution Setting the Salaries for Employees of the City of Wilton, Iowa” was presented to the Council for consideration. Evaluations were done for all full time city employees and Chris reported the average of the wage increases this year was 2.5%. The City has this amount in the budget this year. After due consideration, it was moved by Member Marolf seconded by Member Budding that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried Thereupon the Mayor declared Resolution No. 06222020B be adopted. Brian Froehlich representing Fro’s of 309 Cedar Street requested permission from the City to block off a portion of 3rd Street near his business. Brian said that he is having a 4th of July celebration in partnership with Mike Schmidt (who lives at 306 W 4th). He is asking to have the street blocked off from 8:30PM-10:30PM, during that time Schmidt will be setting off fireworks in his yard. With the street blocked off, Brian said those in attendance will be able to sit outside and watch the firework display. Since he has an outdoor liquor license, persons will be able to have beverages outside in the blocked area. Discussion was held on liability, precedence, insurance and responsibility. The Council wanted to make it clear that the city would not be responsible for any liability with the fireworks. It was requested that Brian ask the fire department to have a brush truck on the property for safety reasons. Froehlich reported that he has asked the fire department to be present and will be making a donation for the time they spend at the property. It was them moved by Member Owens seconded by Member Stanley that the partial street closure be approved. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried Notice of intent to award form for the Wilton City Hall façade remodel was presented from Klingner & Associates. Council needs to accept or reject the alternates within the notice of award. After some discussion the contract was awarded to Swanson Construction for the amount of $457,000.00 Ball reported that all three companies were reputable and would have done a good job for the City. It was then moved by Member Stanley seconded by Member Marolf that we accept the bid with Swanson Construction for the City Hall façade remodel. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley. Lenker and Marolf Nays: None Motion Carried Ball presented the council with bids for a new skid loader from four companies. He reported that the needed repairs for the skid loader make it more feasible to replace it rather than repair it. At this time Ball and VanDusen felt that the replacement for a skid loader was important because it is one of the most used pieces of equipment the City uses next to a garbage truck. The specs requested were based on the old skid loader. The council felt that staying with the Case skid loader would be a good purchase because the city could reuse the current solid tire we currently have. It was then moved by Member Budding seconded by Member Lenker that the J. J. Nichting Company Case IH bid for $37,790.00 be approved for purchase. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried . Ball presented the council with a bill from Murry Fitzer asking for half the cost of a water way repair. The water way was once used by Fitzer for planting but the added run off from Hyline North American, LLC in the industrial park made the water way unusable. The cost to repair the water way was $16,616.00 and Fitzer requested the city to pay half. The council agreed to pay part of the repair. After due consideration, it was moved by Member Marolf seconded by Member Lenker that Murry Fitzer be reimbursed for $6000.00. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried The Iowa 360 Housing project has three corner lots that are sold and construction should begin in August. Allgood and Member Stanley are seeking a construction loan for the three homes. The overall cost of construction would be considerably less if all three could be started at the same time. This would only be a construction loan because the people that qualify for these homes will already have a house loan in place once the house is completed. Ball will check if the City can offer a loan to the housing project to begin construction. BILLS The financial Statements were accepted and placed on file. It was moved by Member Lenker seconded by Member Owens that the total disbursements of $1896930.29 be approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Owens, Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. ADMINISTRATIVE ITEMS: Samantha Dance Academy has requested a portion of Maurer Street and Railroad Street be closed for a Dance recital on Sunday June 28th. They were unable to have the scheduled dance recital because of Covid-19. The City received the proper certificate of Liability Insurance for this event. With no further discussion it was moved by Member Lenker seconded by Member Owens that Samantha’s Dance Academy could block off the needed streets and pay to use the Community Room for the dance recital. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried The City received a bid from Tyler Technologies to upgrade the cities software. The upgrade would allow the city to intergrade our current software with the Wilton Light Plant Software. With no further discussion it was moved by Member Owens seconded by Member Lenker that the bid from Tyler Technologies for $24,565 be approved for payment. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker, Owens and Marolf Nays: None Motion Carried Ball reported that the city employees have been busy with trimming trees and will start working on street repairs. The city will need to replace the well on the south end and Ball is looking for a new site that would be suitable for a well replacement. City Hall will require some additional insulation and Ball received a quote for that needed repair. Ball will be sending the council a Capital Improvement plan survey to be completed and compiled by him before the next Capital Improvement Plan meeting in July. No further business, this meeting was adjourned. _________________________________ Mayor Robert L Barrett Attest: _________________________ City Clerk Kathryn Koele