Minutes

Regular Meeting October 22, 2018 The Council for the City of Wilton, Iowa met in regular session in the Council Chambers at City Hall on Monday October 8, 2018. Mayor Robert Barrett called the meeting to order at 7:00 PM and then led the group in the Pledge of Allegiance. Council Members present at this meeting: Wayne Budding, Keith Stanley, Sheryl Lenker and Ted Marolf. Absent: Steve Owens. The agenda was presented for approval. It was moved by Member Marolf seconded by Member Lenker that the agenda be approved as presented. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The minutes dated 10-8-18 were presented for approval. It was moved by Member Stanley seconded by Member Budding that the minutes be approved as presented. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried CITIZEN APPEARANCE: Community Center Director Marcia Hetzler was present and said it has been awhile since she has spoken to the Members and wanted to give them an update on the center. The past year has been very busy with rentals and has bookings almost every weekend. There have been reservations made after someone attends an event at the center and sees what a great facility we have here in Wilton. Marcia wanted the members to know that some months revenues fluctuate; which may depend on the bar business during an event. The center has been open now for eight years and she feels it is running very smoothly. Rates have not been raised for some time and Marcia will be doing an evaluation and making a slight increase in the rental fees at the first of the year. Mayor and Council thanked Marcia for the update and for her dedication to the center. CONSULTANTS: Wilton Development Director Becky Allgood announced that there will be a luncheon held on Wednesday November 14th at noon. WDC is hosting this event at the Masonic Temple to pay tribute to the industries while discussing initiatives that will positively affect our community growth and progress. Anyone wishing to attend should RSVP with Becky. McClure Engineer representatives (Jeff Schug, Troy Jerman and Bhooshan Karnik) were present to give the Council an introduction to an agreement for engineering services. These agreements included design and construction administration of the reconstruction of Wate Street and Division Street; over the limits shown in the exhibit. These engineers will provide services per the terms and conditions outlined in the agreement. The services will be compensated with the fees or hourly rates as presented for the projects. Bhooshan explained that McClure wants the opportunity to explore for funding for these outlined projects. There may be some DOT projects going on in the future and Wilton may be able to tie into those to get better funding and prices; since these two streets are near Highway 38. These updates will also be a good addition to unite with the housing concept on Wate Street. Troy shared that there are many avenues for them to search for funding which may have an 80/20 match or combination of grants. Division Street contract amount is $293,000 and Wate Street is $182,000. Included with this compensation is: scope and schedule, fee estimate, owner’s responsibilities, duties and limitations of the resident project representative. No money is due to the firm until funding is found. Other discussion was held on these two agreements. It was then moved by Member Budding seconded by Member Marolf that the two agreements be approved for McClure Engineering to move forward. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Since the City has secured SRF funding for the Wastewater treatment plant, there are funds with this loan that can be used to improve storm water wetland areas. Several projects have been identified as potential projects for this funding. Aaron Gwinnup from HR Green was present to provide the Members the options that the engineers feel are worthy of promoting. Option 1: Ayres Progress Drive storm water wetland and Option 2 Hy-Line Hatchery waterway improvements. Aaron detailed those projected options. Total estimated costs for these proposed options are $407,500; the funding from SRF is $570,900. Aaron stated that they like to keep a small cushion just in case there are change orders. If the projects are completed and there is money left, there are a couple of small projects that could be examined at that time. Additional discussion and questions were heard. It was then moved by Member Budding seconded by Member Stanley that it be approved to move forward with the three options presented from HR Green. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried MAYOR ITEMS: The next regular Council meeting falls on Monday November 12th; which is the observed holiday for Veteran’s Day. Mayor Barrett asked the Members if they still wished to hold the meeting on that date. All members were in agreement to keep the meeting date as scheduled. Mayor Barrett said that he received a letter from a senior citizen that was offended by the notice that was left in her yard regarding grass blown on the street. Mayor Barrett passed the concern over to the City Administrator to attend to this concern. The new substation for Wilton Municipal Light & Power has been completed and is now in working order. Mayor Barrett commended this Light & Power for their planning ahead and completing this project. Mayor Barrett said he noticed that the shoulders on Highway 927 have been filled. Chris replied that the public works department still has more repairing to do on that street. On W 1st Street going out of town near Oakdale Cemetery, the Mayor has noticed that part of the road is half seal coat and half gravel. He would like Chris to keep this street on the list for possible seal coating next year. It would be nice to have it seal coated at least to the west driveway of the cemetery. Mayor Barrett said that he had some concerns today about odor coming from Vitalix. Chris said that he had spoke with the manager and he said that they had lost water pressure which caused the smell to leak out. Once the pressure was fixed and they regenerated and the odor was controlled. Chris was informed that they were starting to use different packing material which should help alleviate some of the odor also. COUNCIL ITEMS: Pay app #13 from Cornerstone Contractors was presented in the amount of $57,193.27. Chris said that he has talked with the contractor and architect and they feel the construction is on track. He has also talked with the property owners and some have expressed compliments for the work that has been done. Completion is still scheduled for November 1st; with the exception of Wilton Chiropractic and Star Drug. It was then moved by Member Lenker seconded by Member Stanley that this pay app be approved. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried A proposed Ordinance entitled “An Ordinance Amending Title 9 of the Wilton Municipal Code Entitled “Fireworks” in the City of Wilton, Iowa” was presented before the Council for discussion. It was noted that this amendment will change the dates for fireworks to be allowed: July 3rd thru July 5th for the hours of 5PM until 10PM (except on the 4th time extends to 11PM). After other discussion and consideration, it was moved by Member Budding seconded by Member Marolf that said Ordinance be passed on second consideration. The question being upon the foregoing motion, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. It was then moved by Member Budding seconded by Member Marolf that the requirement that said Ordinance be considered and voted on for passage at anther Council meeting prior to the meeting at which time it is finally passed be suspended and that said Ordinance be fully adopted. Upon the question of suspending said requirement, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Upon the question of fully adopting said Ordinance, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor approved said Ordinance, declared said Ordinance fully adopted, assigned the number 533 to said Ordinance and declared said Ordinance be added to the City Ordinance Book. A Resolution entitled “Resolution to Set Fees for the Use of the Parks Within the City of Wilton, Iowa” was presented to the Council for discussion. Such resolution states that there will be a $100 charge to use any of the three parks within the city of Wilton. There used to be a fee to use the concession stand and or lights at the fields. Chris said that there have been some issues within the City parks when tournaments are held. The city does have some expenses (maintenance, supplies, lights and electricity) during and after these tournaments, and charging the fee would reduce some of those costs. Charging the fee and having the user register would help the City control the use of the parks and to know when they are being used. After due consideration it was moved by Member Stanley seconded by Member Marolf that the same be adopted. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The Mayor then declared said Resolution No. 10222018 adopted. A proposed Ordinance entitled “An Ordinance Amending Title 7 (Health and Sanitation and 14 (Water) of the Wilton Municipal Code in the City of Wilton, Iowa” was presented before the Council for discussion. It was noted that this amendment would specify the charges and particulars for customers who wish to have their water temporarily shut off. If this is passed there would be a charge for the water to be shut off and then while the customer is gone, they would not get charged for water, sewer or garbage. Chris told the members that there are not a lot of customers that would use this but getting the process unified will help with the bookkeeping at City Hall. After further discussion and consideration, it was moved by Member Lenker seconded by Member Budding that said Ordinance be passed on second consideration. The question being upon the foregoing motion, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried. It was then moved by Member Stanley seconded by Member Marolf that the requirement that said Ordinance be considered and voted on for passage at anther Council meeting prior to the meeting at which time it is finally passed be suspended and that said Ordinance be fully adopted. Upon the question of suspending said requirement, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Upon the question of fully adopting said Ordinance, the roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Thereupon the Mayor approved said Ordinance, declared said Ordinance fully adopted, assigned the number 532 to said Ordinance and declared said Ordinance be added to the City Ordinance Book. The Wilton Chamber of Commerce sent a note requesting the use of Maurer and 4th Streets for the annual Window Walk to be held December 2nd. A small parade will be held at 5:00PM that day and Santa will then light the tree at City Hall to start off the activities. It was moved by Member Stanley seconded by Member Budding that this request be granted. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried Member Budding asked about the sand volleyball court that is at City Park. He said he does not see the court being used much. He wondered if the sand should be removed as it may require more maintenance for the time that it gets used. Chris will do some checking on the area at City Park. Member Lenker asked if Chris has received any information from the Wilton Fire Department on the missing radios. She said that Muscom is doing an inventory and has found that Wilton has two radios not accounted for within the department. If the radios are not retrieved an investigation through the County may be done. Chris will check with the Chief to what attempts they are making to recover the lost equipment. Member Budding said that he noticed a bill that the City paid to Altorfer Inc for pump maintenance. He asked Chris to check to see if the inspections could be done at the same time as the Light & Power. Having them out here just one time could possibly save some money. ADMINISTRATIVE ITEMS: Damien Maynard has been doing the mowing for the City this past summer. He agreed to stay on and help with the leaf pickup and recycling as needed. Chris reported that he has been dependable and done a good job throughout the City. He would like to increase his present hourly wage by fifty cents which would make it $12.50. It was moved by Member Budding seconded by Member Marolf that this increase be approved. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried The street sweeper has been out doing leaf pickup while the leaf vac is being repaired. The vac should be back in working order by the end of the week. Leaf pickup is scheduled through the end of November. Chris said that next year we may look into getting a temp person to help during the leaf season. Leaf burning is allowed October 20th through November 20th from 9AM-5PM. Trick or Treat is scheduled for Wednesday October 31st from 5:30PM until 7:30PM. Flushing of hydrants is planned for Friday October 26th from 7AM-3PM. This year for the annual window walk we will be using the evergreen tree in front of City Hall instead of getting one donated. We will not have to dig a hole and then have to remove it after the season is over. The tree here at City Hall has grown tall enough and will work out well for the festivities. The new F550 has been delivered and will be getting fitted for a dump box and plow. The final price came in at $400 cheaper than the quote. Chris is also working with the Public Works Department to spec out a garbage truck. This week we have a loaner truck as the air compressor is not working correctly on the present garbage truck. It can be fixed, but the truck is starting to have a lot of small things going bad and we would like to have it replaced before there is a major problem. BILLS: The Financial Statements were accepted and placed on file. It was moved by Member Lenker seconded by Member Marolf that the total disbursements of $348,363.49, approved by the Finance Committee, be allowed and instruct the City Clerk to pay the same. The roll was called and the vote recorded as follows: Ayes: Budding, Stanley, Lenker and Marolf Nays: None Motion Carried No further business, the Mayor adjourned this meeting. ____________________________ Mayor Robert L Barrett Attest: _____________________________ City Clerk Lori A Brown
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fire.docx 15 KB
charges.docx 14.96 KB
parkfee.docx 13.96 KB